▷ Apply in 3 Minutes CCA Office Assistant/Attendance Clerk

4 weeks ago

Melbourne, Australia Calvarycca Full time

Benefits

- Dental insurance
- Employee discounts
- Health insurance
- Paid time off
- Vision insurance
- Wellness resources

Reports to: CCA Office Manager
FLSA Status: Hourly (Non-exempt)
Hours per week: 40 hours (12 month)
Campus: Melbourne

We exist to glorify God by being a loving community where people are saved, set free, discipled, empowered, and sent out to fulfill their God-given calling.

Job Summary

This position oversees student attendance, provides support for the administrative team, and assists with the needs of students, parents, guests, and volunteers.

Essential Duties and Responsibilities

- Maintain accurate student attendance records, communicating with parents and staff about attendance issues while ensuring confidentiality and accuracy
- Greet everyone with a friendly, helpful attitude when they enter the office or call on the telephone, treating each person with respect and courtesy (Ephesians 4:32)
- Ensure that parents, visitors and volunteers sign in and receive a visitor badge or sticker
- Look for unfamiliar guests entering the school, politely offer assistance and ask them to state their business, notify an administrator if someone seems suspicious (I Corinthians 14:33)
- Refuse admittance to non-school students who do not have permission from an administrator to visit the school
- Promote a positive attitude about the school and its employees (Ephesians 4:29)
- Use established procedure to notify administrative staff regarding phone calls or appointments
- Make phone calls on behalf of the administration as directed (Hebrews 13:17)
- Issue passes to students who are tardy or who have acceptable excuses from parents
- Keep the reception area and adjoining areas neat and clean
- Assist with mailings, clerical work, or projects that can be done at the reception desk
- Type letters, reports, or memos pertaining to student records as needed
- Keep all students’ cumulative files in proper order, and maintain accurate filing of all standardized tests and tests scores for students in grades PreK-12 (2 Corinthians 9:8)
- Provide copies of student file documents when requested by parents and when requested by schools receiving transfer students
- Other duties as assigned by Supervisor (Colossians 3:23)

Job Skills and Competencies

- High school diploma or a GED equivalent
- Excellent verbal, written and interpersonal communication skills
- Demonstrate proficiency in word processing, emailing and Internet
- Be able to multi-task and have disciplined time-management skills

Other Qualifications

- Regular attendance at a local Bible-believing church
- Keep the ministry in the forefront of all you do, with a servant heart and optimistic attitude (Philippians 2:3)
- Conduct yourself in a manner that reinforces the core values and mission of Calvary Chapel and agree to our Statement of Faith
- Function as a productive part of the church staff and attend staff meetings in coordination with direct supervisor (1 Peter 4:10)
- Demonstrate a mature, ongoing personal relationship with Jesus through spiritual and moral integrity
- Strong commitment to the vision and mission of Calvary Chapel Melbourne
- Fruit of the Spirit is consistently displayed in your life, as a reflection of God’s love to colleagues and visitors (Galatians 5:22-23)

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