Maintenance and Outages Team Coordinator

2 weeks ago

Sydney, Australia Www.chandlermacleod.com Full time

Our client AGL has a great opportunity for a Maintenance and Outages Team Coordinator. In this role you will be supporting the Head of Maintenance and Outages and the Lead Team with coordination of routine tasks, initiatives, administration and strategic works. In addition, the role will see you work alongside the Maintenance and Outages Contractor Cost Administrator ensuring the timely and accurate payment of our contract workforce.

This is a contract role and will be based at Bayswater power station starting asap and running till Nov 2026.

What you’ll be doing:

- Managing the coordination of business meetings and cadence for the team ensuring discipline to the cadence by all team members
- Facilitating lead team meetings, managing tasks, data and actions ensuring a high level of administrative support across the maintenance and outage team
- Providing support and input into the establishment of key contract reporting, governance, and compliance measures
- Partnering and supporting the business contract owners to ensure consistent record keeping, governance, compliance and application of procurement policies and vendor management standards
- Reviewing and understanding contract agreement documentation relating to contractor’s progress payments to ensure that claims are paid in accordance with the terms and conditions of the contract
- Validating and identifying any discrepancies within contractor invoices and supporting documentation. Liaise between approval manager, vendors, accounts payable and procurement where discrepancies cause escalation
- Coordinating and supporting system processes for vendor and worker onboarding
- Ensuring timely and accurate cost processing (accruals, service entry completion, cost centre and time confirmation reconciliations)
- Obtaining the relevant approvals from maintenance supervisors and managers for processing payments

About You

With strong communications skills and the ability to collaborate across a range of stakeholders you will bring a high degree of professionalism and commercial integrity.

What you’ll bring to the table:

- Certificate III in Business Administration (or equivalent)
- A solid understanding of procurement, accounts payable, contract governance and works management processes and requirements
- Proficient in Excel, Word, PowerPoint, Teams and Power BI
- High level of SAP knowledge
- Exceptional attention to detail
- Ability to work both autonomously and as part of team
- Effective time management and ability to prioritise your workload
- Assist with activities and projects according to approved CAPEX and OPEX budgets
- Escalation of issues to the required authority level as required
- Manage PO’s and concur expenditures within limits of authority

To submit your CV please click APPLY NOW and follow the prompts.

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.

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