Parts Ordering Coordinator

7 hours ago

Sydney, New South Wales, Australia Toyota Material Handling Australia Full time
About the Role

This position is responsible for international and domestic ordering of products from Toyota Material Handling Australia approved suppliers as well as supporting the National Parts Distribution Centre and branch network in relation to freight and general parts enquiries.

Please note this role is not a hybrid role and requires attendance in our offices at Moorebank, 5 days per week.

Key Duties & Responsibilities

- Order parts from local and international suppliers to best support TMHA network.

- Oversee the parts purchasing process to ensure required parts are ordered within factory and Toyota Material Handling parameters.

- Coordinate with freight companies to keep shipments moving (air, sea, and urgent orders) and work with our National Parts Distribution Centre to prepare for deliveries

- Keep branches updated on order ETAs and respond promptly to branch enquiries

- Work closely with factories and suppliers to maintain a steady supply of parts, flagging and solving general parts supply issues before they become problems

- Monitor stock in transit and resolve any discrepancies with branches

- Review supply chain data, spot potential delays, and share updates with the National Warehouse Supervisor

- Check supplier invoices and ensure they're processed quickly and accurately

- Handle general branch enquiries about parts on a daily basis — including urgent orders, part availability, and order status updates

- Monitor aged parts orders and work to reduce them to zero

What We're Looking For

- Strong admin skills and confidence using Microsoft Office (especially Excel)

- Clear and professional communicator (both verbal and written)

- Experience or interest in supply chain, logistics, or purchasing (preferred but not essential)

- Great time management — able to juggle priorities and work independently

- Sharp eye for detail and accuracy in data entry and reporting

- Proactive problem solver with a customer-service mindset

- A team player who's motivated, organised, and ready to learn

About the Company

Toyota Material Handling Australia (TMHA) is Australia's number one forklift company.

TMHA is fully owned by the Toyota Industries Corporation (TICO). TICO is a Japanese multinational manufacturer and global leader in forklift manufacturing and retail distribution.

TMHA is the exclusive Australian retailer for new sales of the world-renowned Industrial Equipment.

Due to TMHA's structure and close relations with the factories, TMHA provides its employees with the industry best accredited product trained technical support.

TMHA's is a strong, financially secure business with a great future ahead and prime focus on the development of our people.

Our commitment

TMHA is committed to ongoing growth and development of its employees. As a suitable candidate, you will be provided with the required training, support and development to further expand on your existing knowledge.

How to Apply

If you are interested in this exciting and challenging role please submit your application with a current resume and cover letter to TMHA via our website careers.toyotamaterialhandling.com.au or by pressing the Apply button.

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