Immediate Start: Team Assistant, Board Support Administrator

Overview

This is an exciting opportunity to join the Central Legal and Governance Group at Macquarie, supporting the Governance/Company Secretarial team. This role will allow you to grow and develop your skills, interacting across all levels of Macquarie.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

Responsibilities

In this role, you will provide administrative support to the team that manages the company secretarial and board governance requirements for Macquarie Group companies across ANZ and Asia.

We are looking for an organised and energetic board support administrator who is proactive, with strong attention to detail, strong communication skills and thrives in a busy and diverse working environment.

Qualifications

- 1+ years of experience in a board support or similar administrative support role ideally within a Governance or Company Secretarial team.
- Experience in coordinating meetings, preparing and executing documents, coordinating board meeting packs, processing invoices and expenses, data entry, assisting with IT needs, and performing various ad hoc administrative tasks.
- A proactive, can-do attitude and strong communication skills.
- Exceptional organisational skills and strong attention to detail.
- Experience supporting a team in a fast-paced, deadline-driven environment.
- Experience with Diligent Boards or another board paper distribution portal, Diligent Entities and Docusign would be ideal but not essential.

What we offer

- At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on employment type, include:
- 1 wellbeing leave day per year
- Up to 5 additional service bonus leave days per year
- Up to 20 weeks’ paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks’ paid leave for non-primary caregivers
- 2 days of paid volunteer leave and donation matching
- Up to 12 months’ gender affirmation leave, including 6 weeks’ paid leave
- Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
- Access to a wide range of salary packaging options
- Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
- Hybrid and flexible working arrangements, dependent on role
- Reimbursement for work from home equipment

About the Legal Governance Group

Our Legal and Governance Group is a global, dynamic and independent group of lawyers, governance professionals and technical specialists that protect and represent the interests of Macquarie, our businesses and our people. Our teams are at the forefront of Macquarie, undertaking cutting edge legal and governance work to support business outcomes.

Our commitment to diversity, equity and inclusion

We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, family and domestic violence status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. To learn more, contact our team by clicking here.

Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.

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