Assistant Property Manager

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com

The Role

Join Our Team as an Assistant Property Manager

Join our Property Management Team and play a key role in overseeing lease documentation and data across Toll’s property portfolio. This position provides vital support to the ANZ Property Manager and the broader Property Management Team, contributing to a centralised property service that drives operational excellence.

A day in the life of an Assistant Property Manager at Toll Group:

- Lease and Property Data Management: Maintain accurate lease records and property database, manage critical dates, ensure timely rent and outgoings reconciliation, and lead data validation and migration during system implementation.

- Reporting and Compliance: Deliver timely and accurate reporting across the global property portfolio, including customised reports and support for regulatory requirements such as foreign investment reporting.

- Property and Lease Support: Provide operational support to the Property Management team, including lease preparation, approvals, documentation execution, site relocations, inspections, and administrative tasks.

- Tenancy and Leasing Coordination: Manage sub-tenants and business unit requests, negotiate lease terms, support tenancy management, and assist with sustainability initiatives and environmental data provision.

- Facilities Management Assistance: Collaborate with Facilities Managers to ensure maintenance aligns with lease obligations and support the delivery of facilities services across sites.

- System and Process Oversight: Ensure consistent and accurate data entry within the property management system, manage digital and physical records, and contribute to process improvements.

About You:

- Commercial Property and/or relevant tertiary qualification

- Extensive property industry experience, particularly in Commercial/Industrial sectors

- Strong competency in Excel, PowerPoint, and Property Management systems

- Proficiency in preparing and interpreting lease documents

- Experience in property management and leasing in a corporate or agency environment, preferably with an industrial focus

- Willingness to travel as needed, with a personal commitment to quality, timeliness, and continuous improvement

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

To find out more about us visit www.careers.tollgroup.com

You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.

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