▷ 15h Left: College Administration Leader- ES Range 4

Occupation: Administration

Reference: 1499347

Selection Criteria

SC1 Demonstrated deep knowledge and capacity to use CASES21 Finance and Administration, Edupay, Compass, Microsoft Excel and Word ensuring that processes and procedures comply with Department of Education policies.

SC2 Demonstrated high level organisational and people leadership skills to ensure the continued smooth operation of the school administration office, including the capacity to prioritise workflow, provide timely reports and meet deadlines.

SC3 Well-developed communication and people skills with the ability to interact confidently with stakeholders at all levels.

SC5 Demonstrated knowledge and experience in respect to human resource and financial management records systems.

Role

The College Administration Leader is responsible for the daily oversight of key operational areas, including Human Resources, Finance, and Student Records/Attendance. This leadership role drives the development, implementation, monitoring, and evaluation of college administrative functions to ensure the effective delivery and coordination of high-quality educational services through proficient administrative systems and processes.

This includes oversight of school compliance, policies, frameworks and identifying and developing professional learning opportunities for the administrative team. The role plays a key part in ensuring a positive experience for our students, staff and community. The College Administration Leader will champion the school¿s vision and values while cultivating a respectful, inclusive, and positive workplace culture.

This is a Full Time position- 1.0 Time Fraction. Hours are 8:00am to 4:06pm (negotiable). School Holiday attendance may be required for up to 6 days across the year.

Responsibilities

Specific Responsibilities

- Provide strategic support and day-to-day management of the administrative team to ensure a professional, collaborative, and high-performing workplace culture.
- Develop, update and implement administration processes, policies & procedures in line with DET guidelines.
- Identify and develop professional learning opportunities and facilitate performance reviews with the administrative teams.
- Lead the operations of the school office to ensure efficient, effective, and service-oriented administrative support for staff, students, and families.
- Manage office timetables, rosters, and workload allocation fairly and effectively.
- Support conflict resolution and promote open communication channels.
- Ensure staff follow policies, codes of conduct, and safeguarding requirements.
- Mentor the growth and development of the administrative team
- Support the development of the annual school budget in consultation with leadership
- Oversight of daily financial management and record keeping.
- Monitor revenue and expenditure to ensure alignment with strategic priorities and DET guidelines, including identifying, investigating and rectifying coding anomalies.
- Approve and track purchase orders.
- Secure funding through grants, sponsorships, or partnerships where possible.
- Facilitate contract and insurance management.
- Ensure financial transparency, accountability, and compliance with auditing requirements.

3. Compliance & Governance

- Ensure adherence to DET regulations, policies, and school council directives.
- Oversee administrative, student, staff, wellbeing, and child safety compliance.
- Ensure the accurate maintenance of school records (attendance, enrolment, incident reports, etc.).
- Manage compliance reporting and retention periods(e.g., annual reports, census data, audits).
- Update and monitor for DET policy updates and develop supporting processes
- Oversee privacy and data protection in handling student and staff records.

4. Human Resources (HR) Requirements

- Provide oversight of human resource functions including recruitment, onboarding, induction and termination procedures.
- Ensure compliance with industrial awards, workplace agreements and HR related policies
- Support the processing of staff leave and entitlements while ensuring the accuracy of HR records
- Maintain and promote confidentiality within the HR team
- Provide oversight of the student records and attendance team to ensure efficient and accurate data management
- Maintain accurate and secure management of student and staff records in accordance with regulatory requirements and school expectations.
- Oversight of 6-7 Transition process ensuring compliance with DET timelines.

6. General

- Maintain accurate and secure management of student and staff records in accordance with regulatory requirements and school expectations.
- Perform other duties as delegated by the principal.
- Provide records and data for annual evaluation and feedback to the principal and school leaders on areas for improvement.
- Oversee yearly planner for the administrative teams.
- Ensure timely and clear communication with staff, students, and the college community using approved templates and guidelines.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) viamarrung@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

A cover sheet providing your name, home address and telephone contact details.

- A specific response to the selection criteria with regard to the position advertised.
- A summary of experience and qualifications; and
- The names, contact details and email addresses of three referees who can provide information regarding your application to the key selection criteria.

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Join our outstanding team at Staughton College in 2026

We're on the lookout for highly skilled and passionate staff to be part of our dynamic school community.

More about our amazing school:

At Staughton College, we are deeply passionate about high-quality education and its positive impact on young people and their communities. For us, education is more than just imparting knowledge; it's about nurturing the whole individual, fostering a love for learning, and equipping students with the skills and values they need to succeed in life.

Over the past decade, our college has grown significantly, now serving over 1,800 students with a dedicated team of 200 staff members. Our community thrives on the belief that students excel when their learning and well-being are closely connected. We are committed to creating an environment where every student has the opportunity to become the best version of themselves.

Our guiding philosophy is grounded in equity of access and high expectations, ensuring that all children will learn and achieve their full potential. We ensure that all students leave Staughton College with a love of learning, a strong sense of self-worth, confidence, independence, risk-taking skills, and self-discipline. High expectations for learning and behaviour are tied to respect for the rights and responsibilities of all members of our community.

Staughton College is a place where students are empowered to be dynamic members of our community, actively participating in both classroom learning and extracurricular activities. Through our Staughton Student Matrix, we explicitly teach and acknowledge key positive behaviours that enhance learning, effort, and respect. As an accredited Select Entry Accelerated Learning (SEAL) school, we offer specialized pathways for highly able students, ensuring they receive the support and opportunities needed to excel.

A cornerstone of our philosophy is a staff culture that prioritizes strong relationships and open, meaningful conversations about what truly matters. This culture is not just a statement, it¿s something we live out every day. We consistently model and reinforce these values, ensuring we support one another while also holding ourselves accountable to the highest standards.

We believe that by investing in every staff member and supporting them in being their best, our students will be best placed to thrive. This commitment is reflected in the ongoing support and the many opportunities we provide for professional growth in teaching and leadership.

Our teaching staff use point-of-need data and assessments to plan personalized learning environments, effectively engaging students and meeting their unique needs. Our instructional model, based on the Marzano/Pollock GANAG framework, is used consistently across classrooms, ensuring deep learning. We also embrace a whole-school approach to curriculum development, where strong practitioners invest in writing robust curriculum frameworks, allowing teaching teams to focus on how to teach content effectively.

At Staughton College, we strive to exceed expectations, fostering a culture where everyone-students and staff alike-can grow, learn, and achieve excellence.

Applications close Thursday 30 October 2025 at 11.59pm

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