Receptionist

3 weeks ago

Adelaide, Australia Hudson AU Full time

Overview

We’re seeking a personable and organised Receptionist to be the first point of contact for clients. In this role, you’ll provide a warm welcome to visitors, manage incoming calls, and keep the office running smoothly. From client ID screening and processing annual agreements, to handling invoices, fee forms, and maintaining our database, you’ll play a key role in ensuring everything runs seamlessly.

You’ll also take ownership of day-to-day office coordination — from meeting room bookings and mail management to ordering supplies, scanning and filing, and helping prepare for internal meetings. Every day brings variety, and your attention to detail will ensure clients and colleagues alike feel supported.

We’re looking for someone who thrives on providing excellent service and enjoys being at the centre of a busy professional office. Strong communication skills, time management, and confidence with the Microsoft Suite are essential.

Key responsibilities include:

- Greeting clients and visitors with professionalism and warmth
- Answering and directing incoming calls and emails
- Coordinating meeting room bookings and preparing refreshments
- Managing incoming and outgoing mail and deliveries
- Screening client identification documents and maintaining accurate records in the CRM
- Preparing and processing annual advice agreements, invoices, and fee forms
- Creating and maintaining physical and electronic client folders
- Processing client detail updates and liaising with advisers
- Ordering stationery and kitchen supplies to ensure smooth daily operations
- Monitoring dashboards and actioning updates as required
- Supporting general housekeeping and ensuring the office remains professional and welcoming
- Assisting with internal meeting preparation and catering orders
- Contributing to ad hoc administration projects when required

What we’re looking for:

- Previous experience in customer service or reception
- Strong organisational and time management skills
- Excellent written and verbal communication skills
- Professional presentation and the ability to build rapport quickly
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
- High attention to detail and accuracy in record keeping
- A proactive, adaptable, and solutions-focused approach
- Ability to juggle competing priorities and remain calm under pressure
- Confidence in working both independently and as part of a team

What we offer:

- A collaborative and professional team environment
- Ongoing training and development to support your growth
- The opportunity to work closely with senior leaders and advisers
- A varied role where no two days are the same
- Convenient Kent Town location with modern office facilities

Diversity, Equity & Inclusion at Hudson

Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive. We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen.

Casual Loading: Please note for all Australian based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles.

#J-18808-Ljbffr

  • Receptionist

    9 hours ago

    Adelaide, South Australia Botanic Health Services Full time $45,000 - $70,000 per year

    Company DescriptionBotanic Health Services offers allied health services such as Physiotherapy, Podiatry, Exercise Physiology, and Remedial Massage. Our team focuses holistically on health and well-being, using evidence-based practice to guide clinical approaches. We are committed to providing high-quality care and improving the overall health of our...

  • Medical Receptionist

    2 weeks ago

    Adelaide, Australia city clinic Full time

    We are currently looking for an enthusiastic Medical Receptionist to join our team. We currently have two locations seeking a Medical Receptionist **City Clinic in Adelaide on Grote Street** This is a fast paced role at the front desk of a busy Medical Centre. **Responsibilities will include**: Meeting and greeting patients, booking patient appointments...

  • Dental Receptionist

    2 weeks ago

    Adelaide, South Australia Stellar Smiles Full time $45,000 - $65,000 per year

    Experienced Dental Receptionist Wanted – Part-Time (3 Days/Week, Negotiable)Are you a warm, professional, and highly organised dental receptionist looking for a flexible part-time role? Our friendly dental practice in Adelaide is seeking an experienced receptionist to join our team for 3 days a week—with days and hours negotiable to suit the right...

  • Receptionist

    6 days ago

    Adelaide Region SA, Australia HAYS Full time

    New opportunity for Junior Receptionist in successful business **Your new company** Our client are an innovative practice that prides itself on providing an exceptional and professional service to the health and medical industry. They are currently seeking a friendly and professional Receptionist for approximately 2 months on a Full Time basis to assist the...

  • Receptionist

    3 weeks ago

    Adelaide, Australia Brandt Tractor Full time

    ARE YOU LOOKING FOR THAT NEXT STEP IN YOUR CAREER? Brandt is a world-leading equipment dealer powered by iconic brands and unrivalled support. With dealerships across Canada, New Zealand and Australia, we are a global team with one shared purpose. It's our mission to enable our customers to succeed by providing practical and reliable equipment solutions and...

  • Receptionist

    4 days ago

    Adelaide, Australia Cushman & Wakefield Full time

    **Job Title** Receptionist **Job Description Summary** We are seeking a Receptionist to join our team supporting our valued client. Based on site, this role plays a key part in shaping the first impression for all visitors, employees, and stakeholders. You’ll be the face of the organisation - creating a welcoming, safe, and professional environment every...

  • Receptionist

    4 days ago

    Adelaide Region SA, Australia HAYS Full time

    Exciting Receptionist opportunity for a well renowned business **Your new company** This Business is one of the leading energy and gas providers in Australia located in The heart of the Adelaide CBD. With over 150 years in operation this business Is one of the leading competitors in its space. With a forever expanding team This business are currently...

  • Receptionist

    3 days ago

    Greater Adelaide SA, Australia HAYS Full time

    Join this family owned and operated company as their front of house receptionist/administrator **Your new company** Your new company is a highly regarded family owned and operated company within the security industry. **Your new role** Your new role as Receptionist will include duties not limited to: - Managing incoming calls and correctly...

  • Medical Receptionists

    1 week ago

    Adelaide, Australia Benson Radiology Full time

    Do you have a passion for continued learning? Are your customer service skills exceptional? Join our passionate multi-disciplinary team, with over 200 Radiology Receptionists, and be the first point of contact for our patients, referrers and stakeholders. **About the Role** Your positive can-do attitude and willingness to work as part of a busy, supportive...

  • Receptionist

    6 days ago

    Adelaide Region SA, Australia Empire Careers Full time

    Location : Adelaide Job Type : Permanent Job Salary : Negotiable **Are you a polish customer service representative or receptionist wanting to work a truly different national law firm?** Our client is seeking a proactive, well-presented Receptionist to be the face of their firm. Duties will include: - meet and greet - answering switch - running of...