Apply Now Events Assistant

Events Assistant page is loaded## Events Assistantlocations: St Leonardstime type: Full timeposted on: Posted 10 Days Agojob requisition id: REQ255HammondCare is a not-for-profit, values-based organisation that is passionate about improving the quality of care for people in need. As one of Australia’s most innovative health and aged care providers, we aim to set the global standard of relationship-based care for people with complex needs. HammondCare provides care primarily through hospitals, residential care homes and home-based care as well as services for dementia support, community palliative care, rehabilitation, positive aging and older persons’ mental health.**About the role**The Events Assistant supports the planning, coordination, and delivery of high-quality internal and external events. Working closely with the Events Manager and Events Coordinators, this role contributes to the execution of a wide range of activities - from stakeholder meetings and exhibitions to major events and conferences such as the International Dementia Conference, AGMs, and service launches.**This is an entry level role that would suit a recent graduate in Events Management or minimal experience in a similar role in events environment. Experience in Events Air is preferred.****This is a permanent full-time role based at St Leonards with hybrid opportunities.****Responsibilities*****Event Planning and Delivery**** Coordinate end-to-end logistics for internal and external events, including venue bookings, catering, AV setup, staff coordination, run sheets, deliveries and on-the-day support* Assist the Events Manager in the planning and execution of flagship events such as the International Dementia Conference, service launches, exhibitions, and AGMs* Manage virtual and hybrid event and meeting delivery using platforms such as Microsoft Teams and Zoom* Support external conference and exhibition participation, including travel, booth setup, and collateral preparation* Prepare event briefs for internal and external stakeholders and suppliers.* Registration, Communications and Engagement* Create and manage event registration sites; generate and analyse reports to track registration trends and engagement metrics* Maintain event communications including emails, phone and chat enquiries, and participant follow-up* Liaise with speakers and presenters, review and test presentations in advance of event days. Assist in the preparation and distribution of event collateral including name badges, programs, and signage***Administration and Operations**** Maintain and update the events calendar, ensuring visibility of upcoming activities and deliverables* Coordinate shared inboxes and manage administrative tasks such as invoice processing, purchase orders, and asset tracking* Collaborate with IT and AV teams to ensure technical needs are met* Monitor event timelines and milestones to ensure deliverables are met and KPIs are achieved***Team and Cross Departmental Collaboration**** Collaborate with internal teams including Marketing, Communications, and Operations to support promotional and brand-aligned event delivery* Contribute to post-event reviews, identifying opportunities for improvement and innovation**About You*** Commitment to engage and align with HammondCare’s Christian Mission, Motivation and Mission in Action* Be in the last year of completing your Event qualification, a recent graduate or 1-2 years’ experience in event coordination* Excellent communication and interpersonal skills with the ability to engage stakeholders confidently* Strong attention to detail with excellent organisational and time management skills* Flexible, proactive approach with a “can-do” attitude and willingness to learn.* Confident using Microsoft Office suite, Microsoft Teams, Zoom, and connecting to AV equipment* Ability to work collaboratively within a team while also managing tasks independently* A current driver’s licence and willingness to travel, including occasional weekend or interstate work if required* Experience in EventsAir preferred* Experience with Salesforce, HubSpot, Wrike, Smartsheet, or Coupa platforms preferred**To Apply**If you are ready to make a difference with HammondCare, Apply Now ***We are assessing applications and progressing through the recruitment process immediately*****Pre- Employment Checks***All short-listed applicants will be asked to consent to a criminal record check and references.**HammondCare is committed to creating an inclusive workplace that promotes and values diversity and inclusion. We strive on creating an equal employment environment where everyone from any background can be themselves.*Whether it’s in our innovative residences, our hospitals, or at home, from the most complex situations to just offering a little help, we bring the same skill, experience and compassion to all we do.We recognise and celebrate individuals who go above and beyond in their work.Our Mission in Action Awards honour outstanding contributions, while our Service Awards acknowledge the dedication of employees who have been with us for many years.Frontline team members benefit from training in our industry-leading care model, as well as specialised courses in dementia and palliative care.We also offer generous scholarships for higher education, along with programs designed to develop leadership and management skills.Plus, enjoy a $1,000 bonus for successful employee referrals.As a registered charity, we offer salary packaging that allows you to have up to $15,900 of your income tax free, along with the ability to spend up to $2,650 on accommodation, meals, and entertainment, all tax free. Pay less tax on your income and increase your take-home pay with these fantastic benefits
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