[Urgent] Executive Assistant

Overview

Ranked #8 “Best Places to Work 2024” • Located in our Head Office in the Adelaide CBD • Hybrid role supporting Adelaide executives

About the Role

We are seeking a highly motivated and experienced Executive Assistant to join our supportive and close team of experienced EAs who support the Nova business. In this position, you will provide exceptional administrative support to our Chief People Officer and General Counsel & Company Secretary. This role requires a high level of discretion, autonomy, and the ability to manage complex scheduling and confidential information.

If you are looking for an opportunity where you are part of a company that values their people, with a strong company culture and growing to become a Global Systems Innovator, this is a great time to join the team as we embark on our new 2030 strategy.

Please note: This role is located in Adelaide, where the ELT members are located.

What you will be involved in

- Proactively manage and facilitate the administration and operations of assigned Executives.
- Provide additional support to the Office of the CEO and secretarial support to the Board as required.
- Manage complex scheduling and calendar management, ensuring competing priorities are effectively communicated to stakeholders.
- Handle email inbox management and expense reconciliation.
- Manage approval of timesheets and leave requests within delegation.
- Arrange travel bookings, itineraries, and agenda preparation for Executive Leadership Team and Nova Board Members.
- Prepare agendas, minutes, and action management for various internal and external meetings.
- Liaise confidently and credibly with stakeholders and work collaboratively with associate Executive Assistants

What we would like from you

- Relevant experience supporting multiple Executives in a fast paced, corporate environment, and prioritising various responsibilities and tasks.
- Demonstrated stakeholder engagement and an ability to build relationships at all levels and suited to liaising at Executive level.
- Excellent communication and interpersonal skills and ability to influence and have authentic conversations.
- Excellent judgement, attention to detail, great multitasking, and high motivation to get things done and operate with autonomy.
- Experience with taking meeting minutes at Senior Management and Executive level.
- Experience supporting Board meeting processes and Board management software such as Diligent. (Desirable)
- Intermediate to high level skills in the Microsoft Office suite with the aptitude to learn new software and systems.

With people being our point of difference, we deliver on promises, reward good work, champion professional growth and support flexibility, all within a diverse and inclusive culture that recognises moments that matter.

Life at Nova – it all adds up

Life at Nova is our collection of employee benefits, designed to meet the many and varied needs of our people.

Just a few of the great benefits you will have access to are:

- Generous Parental Leave: Primary Carers receive 20 weeks paid leave; Partner Carers receive 4 weeks. Full superannuation contributions for up to 52 weeks
- Professional and Personal Development: Up to $5,000 per year of allowance with PD leave included. Up to $750 per year can be used towards wellbeing such as a gym membership or assets related to wellbeing activities
- Additional Leave: Ranges from - Reserve, Loyalty, Emergency Services, Purchased (up to 2 weeks), and Community Service
- Flexibility: We promote a culture that encourages and enables flexible ways of working that support our people
- Dress For Your Day: We empower our people to determine their outfit for the activities of the day which allows for personal expression that builds trust
- Reward & Recognition Program: Offering exclusive discounts from hundreds of major retailers, helping you to save on groceries, petrol, holidays, and more
- Employee Assistance Program: for employees and family members
- Annual ANZ conference: Great way to connect more broadly and strengthen your internal networks and have some fun
- Wellbeing Hub with access to health and fitness content
- Access to Defence Health and Travel Insurance
- Free Flu Vaccination annually
- Novated Leasing and Salary Sacrifice
- Nova Employee Company Share Offer
- An inclusive, collaborative, and supportive culture
- Social activities throughout the year, we even dress up at times, think Safari – we don’t like to take ourselves too seriously

You can view the full range of benefits on our website.

APPLY NOW

Alternatively, for a confidential discussion, please contact Serena – Manager Talent Acquisition, in the Nova Talent Acquisition Team on (08) 8252 7100.

Nova Systems does not accept any recruitment agency solicitation.

Nova Systems is committed to building a diverse and inclusive workplace, where everyone feels safe, valued, and included, where our people are our point of difference. Nova Systems respectfully acknowledges the Traditional Custodians of the land and waters in which we live and work, and we pay our respects to Elders past, present and emerging. Nova Systems also acknowledges the services of the Aboriginal and Torres Strait Islander people who have contributed to defending Australia and its national interests. To find out more about our commitment to Reconciliation, please visit our website.

To find out more about our commitment to Reconciliation - Nova Systems RAP

NOVA SYSTEMS

Nova Systems is Australia’s largest privately-owned Defence company with global reach. We are leaders in capability assurance and systems integration solving complex challenges in innovative ways.

We are relied on to develop and test capabilities critical to national security and safety. We are trusted to integrate mission systems solutions and develop software and products that protect lives every day.

For 25 years, Nova has brought a different perspective. From national Defence and essential services to border control and cyber security, these are the challenges we partner with our clients to anticipate, understand, and solve. We have strategically located offices in Australia, New Zealand, the United Kingdom, Ireland, Norway, and Singapore.

But what makes Nova Systems truly unique, is our people. Nova Systems is where the best and brightest minds come together to challenge, collaborate, and innovate. At Nova Systems, we see things differently.

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