Project Administrator

Company Description

Colliers (NASDAQ, TSX: CIGI) is a global leader in diversified professional services and investment management. With operations in 64 countries and 17,000 professionals, we work collaboratively to deliver exceptional outcomes for our clients.

Our Engineering & Design team specialises in civil, structural, water engineering, urban planning and urban design. We partner with clients from initial site assessments and approvals through to design, documentation and project delivery.

Job Description

We are seeking a highly organised and proactive Project AdministratorProject Administrator to join our Engineering & Design team in Perth.

This role provides essential administrative and technical support to our Civil and Structural Engineering teams, ensuring projects run smoothly from initiation through to delivery. You will coordinate project documentation, support contract administration, maintain high-quality record keeping, and assist our engineers with a range of project-related tasks.

This is a key role that helps free up our technical teams to focus on design, delivery, and client management.

Responsibilities

- Prepare and format project correspondence including letters, minutes, reports and technical documentation.

- Coordinate document control activities, including filing, version management, and archiving of project records.

- Assist in the preparation of month‑end payment certificates and contract administration tasks.

- Support the development, compilation, and coordination of technical documents, specifications, and contracts.

- Provide general administrative assistance including travel bookings, diary coordination, event coordination and team support.

- Assist with internal office administration including greeting visitors, answering calls, and supporting broader Corporate Services when required.

Qualifications

- Prior experience in a Project Support or Project Administration role, ideally within engineering, construction, or professional services.

- Strong document control skills and experience preparing technical documentation.

- Experience preparing or assisting with contract documents (exposure to AS2124 highly regarded).

- Advanced Microsoft Office skills (Word—styles/templates, Excel, PowerPoint, Outlook).

- Exceptional attention to detail, accuracy, and proofreading capability.

- Strong numerical skills and the ability to work with complex equations or technical information.

- Excellent time management and organisational skills with the ability to prioritise tasks across multiple projects.

Additional Information

At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results.

With circa 9,000 experts in Asia Pacific, our enterprising culture and decentralised operating model allows us to act with speed in local markets, seizing opportunities to innovate and accelerate the success of our clients and our people.

Our collaborative culture sets us apart. We help experts become true specialists and provide the long‑term structure and platform to accelerate their success.

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.

Please apply with your CV or send it directly to jasmine.mims@colliers.com

Please be advised that applications will only be accepted directly rather than via recruitment agencies.

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