Administration Assistant

2 weeks ago

Townsville, Australia Kappa Executive Search Full time

A long-established Architectural practice in Fortitude Valley is looking for a detail-driven Administration Assistant to join their team. This is a full-time role starting as soon as possible, ideal for someone who enjoys organized, structured work and wants to build a stable career in a professional design environment.

The Role

The core focus is minute taking. The job involves attending meetings, capturing clear, accurate minutes and distributing them to stakeholders. You will also handle travel bookings when needed. Once you're settled in, the role will expand into document control — checking key information on drawings and entering data into the Acconex system. Full training is provided, with the opportunity to move into a more specialized documentation path over time.

What They’re Looking For

- Background in administration, data entry or secretarial work

- Strong proficiency across Microsoft Office

- High attention to detail, with reliable spelling and grammar.

- Clear, concise writing skills for minute taking

- Ability to listen actively and capture actions accurately

- Willingness to learn document control processes and follow structured workflows

- Professional communication skills and a steady, reliable approach to work

Why this role?

This position suits someone who prefers clear expectations, predictable workflows and accuracy-focused tasks. It offers genuine progression into document control, a stable career path within the architecture and construction sector. Work is structured, the environment is professional and supportive, and the role provides immediate full-time stability. It’s an excellent opportunity to step into a respected studio with a strong reputation and long-term career prospects.

Benefits of Joining This Company

You’ll join a well-established practice with over a century of history in Brisbane. The studio is known for its professional culture, consistent workload and supportive team environment. Processes are clear, expectations are reasonable and the focus is on quality rather than chaos. It’s a stable, respected workplace where detail-oriented people thrive.

A team of 50 professionals work together in a culture that values creativity, innovation and collaboration. The size and structure allows any project to be managed while maintaining personal and responsive service throughout all project stages.

How to Apply

Please apply using the link below. If you have any questions you can email them to me at shane.obrien@kappaexecutive.com

Kappa Executive Search is a boutique search firm based in Sydney. We specialise in Architecture, Interior Design, and PM/QS sectors. We pride ourselves in working with the highest calibre candidates and consultancies across Australia.

www.kappaexecutive.com

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