Executive Legal Assistant

Hiring: Full-time Executive Legal Assistant – Remote – $9,600‑$14,400/yr

🚀 About the Client

⚖️ Boutique Powerhouse – Small but mighty law firm on Gold Coast, Australia specializing in commercial law, litigation, property conveyance, and leasing.

📈 Trusted Legal Partner – Established reputation delivering no‑fuss, high‑impact legal solutions to clients who value results and realness.

🏆 Built on Reputation – Known for practical, down‑to‑earth service that combines expertise with approachability and gets clients coming back.

🤝 Culture of Connection – Work with a supportive leader who values communication, collaboration, and mutual respect.

🌟 Trust is the Foundation – Integrity is non‑negotiable, egos checked at the door, humor welcome.

About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.

⚡ Fast & Purposeful Recruiting – Move quickly, prioritize long‑term fit, stability, and growth over just filling roles.

🌎 Connecting Global Talent – Link top talent worldwide with thriving US businesses, with 100+ outsourced professionals.

❤️ Giving Back Matters – From building schools to feeding the homeless, belief in true success means making a difference.

🤝 Inclusive & Thriving Culture – Your skills and unique gifts matter; create an environment for outsourced professionals to grow.

Key Responsibilities of the Legal Assistant 📝

- Client Onboarding & File Management

- Prepare new client files and input details into the firm’s management system

- Draft and issue engagement letters, client agreements, and fee quotes

- Track client onboarding progress and ensure all signed documents are returned and filed

- Keep digital and physical files organized, accurate, and up to date

- Legal Document Preparation & Templates

- Complete and format legal templates such as contracts, wills, agreements, and correspondence

- Review documents for accuracy in names, dates, and details before submission

- Maintain and update firm templates to ensure consistency and compliance

- Proofread all documents to ensure they meet professional legal standards

- Deadline & Task Management

- Record and track key contract and case deadlines

- Update shared calendars and send reminders to the legal team

- Follow up with clients for missing information or required actions

- Administrative & Internal Support

- Assist with general administrative tasks, document storage, and data management

- Manage task instructions received via email or WhatsApp and confirm completion

- Support smooth communication between team members and maintain workflow accuracy

- Troubleshoot basic tech or document issues using provided guides and online resources

- Growth & Process Improvement

- Once core tasks are mastered, assist in refining procedures and improving efficiency

- Contribute to system updates, template enhancements, and process documentation

Qualifications

- Must‑Haves

- Exceptional attention to detail – zero tolerance for typos or errors

- Highly organized, reliable, and focused during work hours

- Resourceful problem‑solver – uses guides, SOPs, and tools before asking for help

- Clear communicator, both written and verbal

- Proficiency in Microsoft Word and Outlook

- Accuracy in handling sensitive data (names, dates, emails, numbers)

- Nice‑to‑Have

- Legal Administration Background – a huge plus if you’ve worked in a law firm or handled legal documentation

What’s In It For You?

- Level up your legal know‑how – hands‑on experience in commercial law, litigation, and property

- Clear path to growth – opportunity to move into systems and procedures support

- Help build better systems – play a key role in improving operations and efficiency

- Flexible remote setup – work from home within Australian business hours (8:30 AM – 5:30 PM AEST)

- Mentorship & stability – join a team that values your reliability and skill

- Direct access – work closely with firm leadership and learn the business end‑to‑end

- Down‑to‑earth vibes only – no ego, no drama, just real people doing great work

- Trust is the foundation – honesty and integrity are non‑negotiable

Perks

- 13th Month Bonus

- Permanent work‑from‑home / remote set‑up

- Health, dental, and mental health insurance

- Great starting salary

- Growth opportunity

- Performance‑based raises

- Prizes and bonuses

Technical & Miscellaneous

- Must‑have: MS Office (Outlook, Word)

- Any CRM or project management software required

- Nice‑to‑have: Practice management system (e.g., LEAP), Xero, Practice Ignition, WhatsApp

- Compensation: Fixed rate $9,600 – $14,400 per year

- Time: Full‑time; 8:30 AM – 5:30 PM AEST

- Remote: Location‑agnostic within Australia

- Professional setup: clear background, good camera, microphone, strong Wi‑Fi, business casual attire for meetings

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