▷ 3 Days Left: Executive Assistant

3 weeks ago

Newcastle, Australia ClearCompany Full time

Overview

This is your chance to be at the heart of a high-impact, fast-moving organisation, supporting General Managers who shape strategic priorities every day. You'll keep operations running seamlessly, help leaders make informed decisions, and ensure teams stay aligned and productive. More than just managing diaries and emails, you'll be a trusted partner, coordinating key projects, events, and initiatives while driving efficiency across the organisation. If you thrive on being organised, proactive, and making a real difference behind the scenes, this role is for you

Responsibilities

- Manage diaries effectively, screening meeting requests, negotiating times, and resolving conflicts to optimise leaders/' schedules
- Light inbox monitoring to highlight urgent or time-sensitive emails and support informed decision-making
- Coordinate onboarding and offboarding logistics for direct report teams of General Managers
- Handle confidential information with discretion, initiative, and professionalism
- Provide administrative support including booking travel, approvals, itineraries, and payments
- Support event management for leadership teams, including logistics, catering, venues, tech setup, and guest liaison
- Manage procurement activities, including invoice processing, purchase requisitions, and Purchase Card reconciliations
- Collaborate with the Executive Assistant network to share knowledge, improve processes, and drive efficiencies
- Support project-related tasks for General Managers/' teams aligned with organisational goals

Experience & Skills

- Tertiary qualifications in administration or equivalent practical experience
- Proven executive support experience in a corporate environment
- Highly proficient in Microsoft Office 365
- Strong organisational, coordination, and prioritisation skills
- Ability to manage stakeholders and act proactively on behalf of senior leaders
- Excellent judgement and problem-solving with confidential information
- Strong relationship-building and networking skills

Benefits

- Work alongside senior leaders on high-impact initiatives
- Opportunity to influence process improvements and operational efficiency
- Collaborative, supportive, and dynamic team environment

If you have any further questions or need any further information, feel free to get in touch - lodonovan@launchrecruitment.com.au

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