Executive Officer

Overview

Classification: ANU Officer 8 (Administration)

Salary package: $118,399 - $126,607 per annum plus 17% superannuation

Terms: Full-time, Continuing

Position Overview

The Executive Officer will play a pivotal role in providing high-level operational support to divisional leadership. This includes coordinating divisional priorities through annual planning, performance reporting, process improvement, and record-keeping. The role is also responsible for preparing high-quality reports, submissions, and documentation for governance committees and external bodies, ensuring compliance with legislative and institutional requirements. In addition, the position will manage key communication platforms such as newsletters, meetings, SharePoint, and Teams to strengthen collaboration and cohesion across the Division. Acting as a central liaison between the Division, the Executive, and the University's colleges, the Executive Officer will also support divisional governance committees, lead administrative and functional reviews, and oversee governance and WHS reporting, ensuring alignment with University policies and procedures.

The successful applicant will be responsible for developing and managing administrative processes and systems to facilitate effective operations of the Division. This includes monitoring the flow of documents in and out of the executive's office, and the preparation of high-level reports and briefings. Further to this, you will provide secretariat and minute-taking support to key governance committees and contribute to the implementation of strategic initiatives.

Responsibilities

- Provide high-level executive support, strategic planning, and operational oversight within a complex organisation.

- Coordinate divisional priorities, annual planning, performance reporting, and process improvements; manage record-keeping.

- Prepare high-quality reports, submissions, and documentation for governance committees and external bodies; ensure compliance with legislative and institutional requirements.

- Manage communication platforms (newsletters, meetings, SharePoint, Teams) to strengthen collaboration across the Division.

- Act as a central liaison between the Division, the Executive, and the University's colleges; support divisional governance committees and oversee governance and WHS reporting.

- Develop and manage administrative processes and systems to facilitate effective operations; monitor document flow for the executive's office; prepare high-level reports and briefings.

- Provide secretariat and minute-taking support to governance committees; contribute to implementation of strategic initiatives.

Qualifications and Capabilities

- Strategic and operational expertise: Proven experience in providing high-level executive support, strategic planning, and operational oversight within a complex organisation.

- Professionalism and initiative: Proactive, adaptable, collaborative approach with sound judgement and commitment to continuous improvement.

- Exceptional communication skills: Strong written and verbal communication; ability to produce high-quality reports, briefings, and correspondence aligned with the ANU style guide.

- Digital capability: Advanced proficiency in the Microsoft 365 suite; experience with BI dashboard reporting is an advantage.

- Stakeholder engagement: High-level interpersonal skills; experience liaising with senior executives.

- Governance and compliance knowledge: Familiarity with the Australian higher education sector and research-led university operations; knowledge of ANU systems and governance frameworks (highly regarded).

For further information please contact Debra Mewett, Deputy Director, Planning, Data & Analytics Division E: Debra.Mewett@anu.edu.au

The University actively encourages applications from Aboriginal and Torres Strait Islander people. For more information on employment opportunities, contact our Indigenous Employment Consultant on indigenous.employment@anu.edu.au

ANU values diversity and inclusion and is committed to providing equal employment opportunities to people of all backgrounds and identities. For more information about staff equity at ANU, clickhere. For enquiries about the application process, or if you require reasonable adjustment to apply for this role, please contact the hiring manager on the above listed details.

Application Information

To apply for this role please upload the following documents:

- A 600 word statement addressing the selection criteria.

- A current CV including names and contact details of at least two referees (preferably including a current or previous supervisor).

- Other documents, if required.

Applications which do not address the selection criteria may not be considered for the position.

Please note: The successful candidate must have rights to live and work in this country and will be required to undergo a background check during the recruitment process. An offer of employment is conditional on satisfactory results.

Note

The remainder of the original page content listing unrelated opportunities has been omitted to retain focus on this role.

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