3 Days Left Senior Team Assistant

2 weeks ago

North Sydney, Australia Colliers International Deutschland Holding GmbH Full time

Overview

We are seeking a driven and experienced Team Assistant to support our Director in Charge at our North Sydney office. This is a fantastic opportunity for a high-performing professional who thrives in a fast-paced, dynamic setting and is ready to take the next step in their career.

About the Role

This permanent position plays a pivotal role in enabling the success of our leadership team. You’ll be the go-to person for a wide range of administrative and coordination tasks, ensuring smooth day-to-day operations and supporting strategic initiatives.

Key Responsibilities

- Email and diary management for the Director.
- Organising internal meetings, agendas, and WIPs.
- Handling internal and external enquiries and correspondence.
- Coordinating travel bookings and itineraries.
- Maintaining and updating internal databases.
- Preparing presentations and agendas for internal and external use.
- Creating marketing materials using Canva and PowerPoint.
- Reconciling invoices and managing expense claims.
- Conducting research and supporting ad hoc projects.

Qualifications

- Proven experience in a similar support or senior administrative role.
- Advanced MS Office skills, especially in Word, PowerPoint, and Excel.
- Exceptional attention to detail and accuracy.
- Strong time management and multitasking abilities.
- Professional communication and interpersonal skills.
- A proactive, “lean in” attitude and the ability to work independently.

Why Join Us?

You’ll be part of a collaborative and ambitious team where your contribution is valued and your growth is supported. This role offers exposure to senior leadership and the opportunity to make a real impact.

Additional Information

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.

Please be advised that applications will only be accepted directly rather than via recruitment agencies.

Apply now or for further information contact Vivienne Baez on +61 2 9347 0840.

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