Senior Program Coordinator

About us

The Royal Australasian College of Surgeons (RACS) is the leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand. The College is a not-for-profit organisation that represents more than 8600 surgeons and 1300 surgical trainees and Specialist International Medical Graduates.

RACS also supports healthcare and surgical education in the Asia-Pacific region and is a substantial funder of surgical research. There are nine surgical specialties in Australasia being: Cardiothoracic Surgery, General Surgery, Neurosurgery, Orthopaedic Surgery, Otolaryngology Head and Neck Surgery, Paediatric Surgery, Plastic and Reconstructive Surgery, Urology and Vascular Surgery.

About the role

You will be responsible for managing the College’s Annual Scientific Congress (ASC). In this role your primary objective will be to lead and coordinate the planning, management, and execution of scientific programs, ensuring all operational elements are delivered within strict timelines and budgets.

- Liaise with Fellows to manage multiple educational programs (over 30 sections) for the ASC including seamless coordination for VIP guests.

- Manage abstract process including submission and liaising with committee members for revision.

- Direct team members, including supervision of staff and volunteers, to ensure the effective management of ASC programs and functions including section dinners.

- Provide strategic leadership in internal and external meetings and other activities as required to provide expert advice on ASC related matters.

- Serve as the primary contact for organising committee meetings to deliver strategic and comprehensive updates.

Skills and Experience

- Proven experience in scientific program management, showcasing expertise and proficiency in coordinating and overseeing multifaceted initiatives and projects.

- Demonstrated stakeholder management skills and ability to coordinate senior stakeholders.

- Sound written and verbal communication skills with the ability to communicate clearly and confidently.

- Excellent interpersonal skills and ability to relate to people at all levels.

- Ability to research and analyse information, effectively problem solve and offer sound advice within the scope of service.

- Demonstrated ability to prioritise a diverse workload and multi-task with a strong ability to manage conflicting deadlines and work under pressure efficiently.

- Attention to detail and a high level of accuracy.

- Flexibility to respond during peaks of workload.

- Resilience and an ability to be agile.

- Ability to work with minimal supervision.

- Experience working with member-based organisation / not for profit is desirable.

At our organisation, we are proud to have a positive impact on improving health outcomes in the community. Our people are especially important to us, we treat everyone fairly and are mindful of our colleagues and their wellbeing. Working at RACS, you will thrive in our environment where we recognise that we are all one team. Our employees are at their best when they have balance in their lives, so by joining our team you will have:

- flexibility to combine working from home with time spent in the office

- RACS Professional Development Framework (Grow at RACS)

- access to a wellbeing app

- additional, gifted leave at the end of the year

- access to online learning portal THRIVE with a catalogue of 89,000+ courses

- access to an Employee Assistance Program which includes counselling for personal and work-related issues, support for family members, legal support, career development and planning, nutrition & lifestyle advice as well as financial counselling

We genuinely care about our employees’ health and wellbeing and encourage our people to bring their whole selves to work.

How to apply?

To apply for this role please submit your application by clicking on the “Apply Now” button to submit a cover letter and resume.

Please note we will be reviewing applications as they come in.

Enquiries can be directed to careers@surgeons.org however, applications emailed to this address will not be accepted.

RACS is committed to supporting diversity and inclusion in our workforce. The Royal Australasian College of Surgeons (RACS) recognises Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Māori as the tangatawhenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māoriand building an environment that is inclusive, culturally safe and appropriate.

RACS VIC Office, 250-290 Spring Street, East Melbourne, Victoria, Australia

#J-18808-Ljbffr