STAGGfair Event Coordinator

Overview

Gippsland Grammar provides an outstanding contemporary, holistic education where our community has a shared understanding of what we learn, how we learn and who we teach. Our School culture is centred around our core values of Compassion, Leadership, Excellence, Responsibility and Respect and develops people of character who act with integrity and wisdom.

We are seeking a highly organised and motivated individual to coordinate the biannual STAGGfair—a major community and fundraising event. This is a dynamic, hands-on role that involves planning, logistics, volunteer coordination, and stakeholder engagement to ensure the success of one of our most anticipated school events.

This is a contracted position with an immediate start from November 2025 to March 2026, with a time commitment of approximately 2-3 days per week.

Key Responsibilities

- Lead the planning and execution of the STAGGfair event
- Organise a licensed raffle and secure all necessary permits and approvals
- Recruit and manage volunteers, class representatives, and stall coordinators
- Develop and implement a Food Safety Plan in line with Wellington Shire Council requirements
- Collaborate with the Marketing team to secure sponsorships and coordinate advertising
- Design the event layout
- Oversee logistics including set-up, waste management, insurance, first aid, and signage
- Liaise with internal departments
- Provide regular updates to Leadership
- Chair planning meetings with volunteers and staff
- Manage procurement and maintain a register of supplies and equipment
- Coordinate entertainment and develop a detailed event program and running sheet
- Ensure compliance with OHS, Food Safety, WWCC, and Child Safe Standards
- Monitor and control the event budget
- Conduct post-event evaluation and recommend improvements for future events

About You

You are a proactive and detail-oriented organiser with experience in event planning or community engagement. You thrive in collaborative environments and are confident managing multiple stakeholders and timelines. A strong understanding of compliance requirements and a passion for community events will set you apart.

You will be a team player possessing a positive attitude and initiative, with excellent communication and organisational skills.

To find out more about our school, beautiful campuses, and facilities, please see the video below.

Gippsland Grammar is a child safe environment. Every child has a right to be safe, and at our School, we take a zero-tolerance approach to any behaviours that jeopardise student safety (including child abuse and reportable conduct). As such, preferred applicants will be subject to child protection screening, background and reference checks, verification of identity checks and must adhere to the School/'s child safe practices, as outlined in the Student Protection Program policies on the School/'s website.

Applications close on Sunday 2 November and may be considered as received; therefore, early lodgement is recommended.

Applications

- A one page cover letter that states why you are applying for the position and your suitability to the role and our School.
- A current resume or Curriculum Vitae outlining your personal and contact details, qualifications, relevant work history (including dates/period of employment and summary of duties and responsibilities), education and professional memberships (maximum three pages).
- Name and contact details for three work related referees (note it is possible during the recruitment process you are asked for a fourth – particularly if you have not listed your current manager as a referee).

All applicants must have the right to work in Australia.

To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Human Resources on 03 5143 6388, quoting Ref No. 1256123.

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