Legal Executive Assistant

About us

Hamilton Locke, part of HPX Group, is Australia’s fastest-growing law firm and is reshaping the way corporate and commercial legal services are delivered. We strip away bureaucracy, react quickly to change and find creative solutions to deliver smart advice.

We’ve built a people-centric business driven by maximising the ‘people experience’ (PX) and creating a vibrant culture, because we believe a strong PX delivers the best possible ‘client experience’ (CX). We’re proud to share that Hamilton Locke was named Law Firm of the Year 2025 at the Lawyers Weekly Australian Law Awards, and HPX Group was recognised on the AFR Best Places to Work 2025 list - a reflection of our people-first culture.

The role

We’re looking for a highly organised, dependable Legal Executive Assistant to join our growing Brisbane office. This is a full-time role supporting Partners and their teams and offers the rare chance to be involved in the heart of our client and business development activity.

You’ll combine your strong interpersonal and communication skills with excellent administration and organisational ability to keep everything running smoothly, while also contributing to the firm’s growth and client engagement initiatives.

Key responsibilities

- Provide high-level support to a Practice Group Leader and other Partners.
- Proactively manage workflow for multiple Partners and their teams.
- Calendar and inbox management, including scheduling internal/external meetings and coordinating travel.
- Prepare legal documents, maintain client/matter records and manage internal/external communications.
- Support bids, proposals and capability statements, and assist with business development and client-relationship activities.
- Coordinate reporting and tracking for our recent panel appointment.
- Organise internal strategic meetings to support decision-making and efficient communication.
- Provide comprehensive billing, expense and creditor management support to keep financials on track.
- Create and deliver reports and presentations that communicate critical information clearly and effectively.

We’re looking for someone who

- Has 5+ years’ experience as a Legal Secretary or Legal EA.
- Possesses intermediate to advanced Microsoft Office skills.
- Communicates confidently and manages competing priorities with ease.
- Is proactive, self-motivated and a natural problem solver.
- Enjoys working collaboratively and thrives in a fast-paced, growth-focused environment.
- Has excellent attention to detail and can juggle multiple stakeholders and deadlines.
- Is an Australian citizen or permanent resident.

What’s in it for you

- A vibrant new office in the heart of Brisbane’s CBD.
- Supportive mentoring, access to quality work and professional development opportunities.
- A fun, collaborative and high-performing team culture with regular social events, training days and team retreats.
- Competitive remuneration, including equity under our Employee Share Scheme.
- An extra week of personal development leave each year through our “Da Vinci” program.
- Full-day birthday leave.
- Adventure Club - from Port Douglas reef days to Queenstown adventures and Adelaide wine tours, join subsidised trips with colleagues across Australia.

How to Apply

If this sounds like you, click Apply or reach out to our recruitment team for a confidential discussion.

For more about Hamilton Locke and HPX Group, visit the URL above or follow us on LinkedIn.

Agency submissions

HPX Group does not accept agency submissions unless specifically contacted by a member of the Recruitment Team. Please do not forward candidate profiles or resumes to partners, hiring managers or employees; these will not constitute an introduction and HPX Group will not be liable for any fee.

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