Senior Accounts Payable and Expense Officer

HUB24 leads the wealth industry as the best provider of integrated platform, technology, and data solutions. At HUB24, we know the smartest investments start with our people. We are innovative and ambitious, and we move fast.

At HUB24, we empower our employees to bring their ideas and creativity to work. Rather than getting bogged down in bureaucracy and red tape, we build a culture that supports our team members to have a real impact on our business and the success of our customers.

HUB24 Limited is a company listed on the Australian Securities Exchange (ASX: HUB).

The role

Our HUB24 Group Finance Operations Team is hiring a Senior Accounts Payable and Expense Officer in a 12 months fixed-term contract.

This role will support the Accounts Payable (AP) function with a focus on an upcoming migration project, especially regarding expense and credit card reimbursements. The successful candidate will ensure accurate data transfer, maintain AP controls, perform reconciliations, and assist with month-end activities.

The Senior AP Officer will also lead process improvements and embed best practices across the AP team.

This position is located in Sydney.

Key responsibilities

- Accurately enter AP transactions and import expense and credit card reimbursements from Workday to NetSuite.
- Maintain data integrity during system migration and ongoing AP processes.
- Apply internal controls to ensure compliance with policies.
- Identify and address process gaps, supporting audits and compliance.
- Reconcile data during migration and perform regular AP account and supplier statement reconciliations.
- Investigate and resolve discrepancies promptly to support accurate financial reporting.
- Assist in preparing and processing payment runs, ensuring accuracy and timeliness.
- Manage urgent or exception payments during migration.
- Uphold high standards of detail and consistency in AP activities.
- Collaborate with stakeholders to support the Workday to NetSuite migration.

Key requirements

- 5+ years in Accounts Payable experience.
- Experience in a senior or supervisory AP role.
- Experience with Workday and NetSuite, especially migration and data integration.
- Proven experience with expense and credit card reimbursements.
- Strong Excel skills and confidence with financial systems.
- Experience with month-end processes, including accruals and journals.
- Understanding of end-to-end AP processes.
- Ability to drive process improvements and best practices.
- Experience with finance transformation projects is a plus.

The HUB24 story

We think creatively and are not constrained by traditional thinking. We’re led by experts and realists with ideas, grounded in business reality, who are bold enough to visualize the future differently and advocate for what matters to our clients. We aim to lead change and empower better financial futures for Australians.

Benefits and Life at HUB24

Learn more about our employee benefits HERE.

Check out why our people love working at HUB24

We pride ourselves on being an inclusive employer where our people can bring their whole selves to work and feel safe and supported. If you don't feel you fit this role perfectly, we still want to hear from you. Tell us what you're interested in — you might have a skill we didn't realize we needed

The Recruitment Process

- Acknowledgement email once your application is submitted.
- Our Talent team reviews applications; unsuccessful candidates will be notified.
- If selected for next steps, our Talent team will contact you to discuss your fit for the role.
- If you have an impairment or disability, share any accessibility requirements for the role.
- For accommodations during recruitment, contact recruitment@hub24.com.au.
- Interviews may be virtual or face-to-face with the hiring manager or team. There may be multiple interviews.
- Outcomes will be communicated to all candidates with feedback provided.

*A police check will be conducted on successful candidates.* Further details are available in our HUB24 Group Recruitment Privacy Collection notice.

2024 CircleBack Initiative Employer – we commit to respond to every applicant.

Endorsed by WORK180, we are proud to be recognized as an employer of choice for women.

We have been nominated and placed on the BOSS Best Places to Work list.

Seek Star Awards 2024 - Nominated as a finalist for the Best Employer Brand Initiative.

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