Executive Assistant

4 weeks ago

Canberra, ACT, Australia Hudson AU Full time
Overview

Are you a proactive and highly organised Executive Assistant looking for your next challenge? This is a high-trust, hands-on role, providing direct support to two senior leaders. You'll be the strategic link between them and the wider organisation—ensuring their time is well managed, priorities are clear, and communication flows smoothly. This position is perfect for someone who thrives on detail, enjoys building strong working relationships, and can balance professionalism with a calm, solutions-focused approach.

Key Responsibilities

Executive Support

- Proactively manage complex and overlapping diaries, with thoughtful and strategic scheduling.

- Anticipate needs and prepare information, solutions, and options in advance.

- Draft, monitor, and respond to emails on behalf of leaders where appropriate.

- Coordinate travel and logistics, ensuring efficiency and minimising mental load.

- Track actions and follow up to ensure deadlines are met.

- Prepare agendas, briefs, and documents for meetings; capture and follow through on outcomes.

Stakeholder & Relationship Management

- Act as the trusted first point of contact for internal and external stakeholders.

- Support leaders in managing major donor and stakeholder relationships with professionalism and diplomacy.

- Handle sensitive information with absolute discretion and sound judgement.

Organisational Support

- Oversee leave requests and scheduling to ensure smooth organisational coverage.

- Monitor and follow up on sick leave and approvals, ensuring accuracy and compliance.

- Support broader organisational priorities, including coordinating calendars and decision-making processes.

About You

You're an experienced Executive Assistant who understands the pace and demands of supporting senior leaders. You combine sharp organisational skills with warmth, professionalism, and discretion—and above all, you're proactive. You anticipate needs before they arise, think two steps ahead, and take ownership of ensuring things get done.

What You'll Bring

- Significant experience as an Executive Assistant in high-paced, senior-level environments.

- Exceptional diary and scheduling management skills, including last-minute changes.

- Strong written and verbal communication skills—clear, concise, and professional.

- Demonstrated ability to manage travel, logistics, and stakeholder engagement.

- Confidence and judgement in handling sensitive information.

- A calm, positive, and resilient approach in managing competing demands.

- Strong proficiency with Microsoft Office Suite and collaboration tools.

Diversity, Equity & Inclusion

Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive. We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen.

Casual Loading

Please note for all Australian based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles.

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