Senior Administrative Team Leader

Senior Administrative Team Leader page is loaded## Senior Administrative Team Leaderlocations: VIC - Melbourne, Western Suburbs (Correctional Health): VIC - Melbourne, CBD & Inner Suburbstime type: Part timeposted on: Posted Todaytime left to apply: End Date: January 11, 2026 (30 days left to apply)job requisition id: JR146249## Job Description:• Excellent benefits including salary packaging • Based between Fitzroy and Truganina location • Senior leadership opportunity • Permanent, Part Time, **(32 hours per week)** **About the Role**You will supervise the efficient day-to-day operational management of the SVCHS administration team and will serve as a primary point of contact for Justice Health, SVHM Specialist Clinics, and Sentence Management Division (SMD). Your duties will include developing, enhancing and simplifying reporting processes and maintaining data bases to ensure SVCHS complies with Organisational reporting requirements for SVHM and Justice Health. TDuties will include but are not limited to the following:• Support the implementation of referral and booking systems between SVCHS and Specialist Clinics, ensuring administrative processes are efficient and patient-centred.• Design and maintain data collection systems to accurately capture departmental activity, outputs, and performance metrics.• Develop and oversee daily operational procedures for the SVCHS administration team to ensure consistent, high-quality service delivery.• Manage core administrative functions, including staff leave, HR coordination, orientation of new staff, office operations, meeting scheduling, and minute-taking.• Coordinate internal and external communications, fostering effective information flow between SVCHS, SVHM, Justice Health, and other prison health services.• Lead and support the administrative team, promoting a positive team culture Classifications for this position will range from **HS4 - H29** ($83,657.60 - $92,482.00 pro rata per annum). **Your Contribution*** Demonstrated ability to lead a broad range of administrative support functions and junior administrative staff (including conducting performance reviews and regular review of staff workloads and outputs)* Excellent organisational and time management skills including the ability to determine workload priorities and meet strict deadlines* Advanced computer and technology skills (e.g. database, Word, Publisher, Excel, PowerPoint, Outlook)* Demonstrated ability to work with a range of key stakeholders (including health sector personnel, correctional providers, Justice Health and partners) to develop effective relationships and partnerships* Demonstrated skills in coordination of meetings (including tele/video conferencing) and events, including: preparing agendas, minute taking and diary appointments, organising venue and catering and managing event registration including use of relevant databases.* Current National criminal history check, or willing to obtain**What we Offer** • A focus on wellbeing initiatives, with regular events and programs • Confidential, solutions-focused employee counselling • A healthy work/life balance encouraged. • Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities • Salary Packaging – Increase your take home pay • Discounts and Promotions always available through our Foundation • Regular opportunities for professional development to assist you to reach your career goals • Culture of continuous improvement**About ST Vincent's Correctional Health Service**St Vincent’s Correctional Health Services (SVCHS) delivers secondary and primary health care, including primary mental health services, within its 20-bed subacute ward at Port Phillip Prison. In partnership with St Vincent’s Hospital Melbourne (SVHM), SVCHS also operates a state-wide coordination service to facilitate referral and appointment management for individuals in custody across Victoria.**Working at St Vincent’s** St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence. **Application** Please attach your resume and cover letter to your application. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced. **We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.** Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM. SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations). This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.## Closing Date:10 January 2026 11:59pm## Reconciliation Action Plan:*At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.**For further information, visit https or get in contact at indigenouscareers@svha.org.au*## Code of Conduct:St Vincent’s Hospital Melbourne (SVHM) is a Catholic not-for-profit healthcare provider with a reputation for compassionate care and world-leading innovation. Part of the St Vincent’s Health Australia group, we are a leading tertiary teaching hospital providing a comprehensive suite of services including acute medical and surgical services, emergency and critical care, aged care, diagnostics, rehabilitation, allied health, mental health, palliative and residential care.Operating from 18 sites across greater Melbourne, this includes a major teaching, academic research and tertiary referral centre situated in Fitzroy, a soon to be established Rapid Access Hub at St Vincent’s Hospital on The Park, St George’s Health Service Kew, palliative care at Caritas Christi Hospice, as well as aged care, correctional health, mental health and community centres, pathology collection centres, general practice services and dialysis satellite centres. We continue to be at the forefront of care for Victoria’s most in-need communities.Employing more than 7,000 staff and with over 880 beds in daily use, the core aim of SVHM is to improve the patient experience through better access, superior outcomes and a more efficient and responsive health service.
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