Executive Assistant to CEO

Overview

Classification -Health and Allied Services Managers and Administrative Workers (Victorian Public Sector)(Single Interest Employers) Enterprise Agreement 2021-2025 : HS4 Admin Officer G4 L1

Job Category - Executive Assistant to CEO

About Us

Situated just 150 kilometres south-west of Melbourne, at the foot of the stunning Otway Ranges, Colac Area Health services 21,000 people who call the Shire home. Colac Area Health meets the needs of more than 30,000 people in the Corangamite, Colac Otway, and Surf Coast Shires. A unique integrated health service providing a wide range of clinical and non-clinical services to the Colac and district community. This includes the following:

- Nursing/Midwifery

- Aged Care

- Medical

- Community Services

- Corporate Services

- Support Services

About the role

EXECUTIVE ASSISTANT Temporary Full Time until December 2026

Colac Area Health is a values-based organisation providing a unique integrated health service comprising of over 500 employees, providing Acute Care, Aged Care, Community and Allied Health Services.

In this role you will have the opportunity to make an impactful contribution by providing support to our CEO and Executive Team.

You will be trusted to support the CEO and members of the Executive Team by applying a high level of emotional intelligence and a forward-thinking approach to oversee the efficiency of administrative processes and day to day functions.

You will also bring superior interpersonal skills to build and maintain relationships and manage confidential matters with professionalism and discretion.

Responsibilities

- Proactive diary management, organising appointments and coordinating future meetings and events to meet timelines and competing priorities

- Creating documentation that will include board and government reports, briefs and minutes through strong proficiency levels in Microsoft Office platforms that include Word, Excel, Teams, Power Point Outlook and SharePoint

- Applying your solutions focused manner and relationship building approach to support the CEO in first line communication with the Board, and all internal and external stakeholders

- Organising meetings, events, and speaking arrangements and prepare all associated agendas, presentations and materials required

- Oversee the Executive Assistant team

About you

If you have proven success providing high levels of support, and exude professionalism and warmth with a proactive approach, then we would love to hear from you

As the Executive Assistant to the CEO, it is essential that you have:

- Proven experience in an executive assistant or office management role

- Previous experience in committee support

- Demonstrated ability and experience in the provision of confidential administrative/secretarial support at a senior executive level

- Demonstrated, superior organisational and communications skills

- High level of computer literacy and demonstrated competence; sound working knowledge of Microsoft Office 365 software (Outlook, Team, SharePoint)

and desirable to have:

- Post-secondary school qualifications such as a certificate in administration or a relevant field is desirable

- Previous experience working with Boards of Governance

- Previous experience in health care agencies

- Demonstrated strong values driven leadership skills with a commitment to working collaboratively to achieve agreed organisational vision and objectives

- Willingness to work out of hours when required

- Extensive experience and expertise in office procedures/administration, including records management

Benefits working with us

Colac Area Health offers the following benefits:

- Extensive organisational orientation/department induction

- Salary Sacrificing/Packaging

- Active Social Club

- Extensive professional development and continuing education

- Employee Assistance Program

- Access to on-site research support from the CAH Research Unit and the Western Alliance Academic Health Science Centre

We believe in the power of diversity and inclusion. We celebrate the unique backgrounds, perspectives, and talents of our team members, fostering an environment where everyone feels valued and respected.

Our commitment to diversity strengthens our ability to provide compassionate and equitable care to all individuals, regardless of their backgrounds, abilities and identities.

We are committed to providing positive employment opportunities and a workplace that promotes wellbeing, and we welcome and encourage applications from those who identify as Aboriginal and/or Torres Strait Islander.

We actively encourage individuals with disabilities and diverse backgrounds and identities to apply for our positions. Should you require any reasonable adjustments or support during the recruitment process, we are here to assist you every step of the way.

We are committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards.

This role requires you to provide evidence of a 2025 influenza vaccination.

Contact person: Lucy Quarterman

Phone: 03 52325110

Are you currently a Colac Area Health employee? If so, please log into the People Plus internal careers site via your applications using your network login. Here you will find the full list of jobs available to you. You can then apply though the internal portal.

We respectfully acknowledge the Traditional Owners of Country upon which we work, the Gulidjan people and their Elders past, present and future.

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