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Lease Administration Manager, Retail

1 month ago

Melbourne, Victoria, Australia GPT GROUP Full time
Together, we can do great things

We shape leading experiences across office, retail, logistics and student accommodation.

We're one of Australia's largest property groups, managing $35 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They're inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

Come join us.

The role

We are seeking a Lease Administration Manager to join our Retail team, overseeing the lease administration process from issuing letters of offer to lease execution and registration.

In this role, you will play a vital part in supporting the Leasing department by managing new and renewed leases, as well as handling assignments, surrenders, options, and other legal documentation across our retail asset portfolio. With a strong focus on mitigating risk associated with legal contracts, you will work closely with Leasing Executives and external solicitors to ensure positive business outcomes.

What you will be doing

- Preparing lease-related documents, including offer letters, disclosure statements, negotiation letters, and legal instructions.
- Coordinating lease execution and registration while ensuring compliance and risk obligations are met.
- Responding to lease negotiation requests (non-commercial terms) from external solicitors.
- Maintaining reporting and auditing of document status and outstanding asset-related matters.
- Building strong, professional relationships with solicitors, tenants/retailers, and internal teams.

What makes you stand out

If you have substantial experience in lease administration, legal, or retail administration—and the commercial acumen to thrive in property management—this is the perfect opportunity to take your career to the next level.

Paralegal experience would be highly regarded, along with strong communication skills and proficiency in Microsoft Office.

This role is ideal for a lease administration professional eager to advance in their property management career, bringing drive, ambition, and a keen eye for detail to a fast-paced commercial environment.

We value our people

- Enjoy flexible working arrangements and generous leave options
- Experience market-leading parental leave benefits including 22 weeks paid leave for either carer or childcare allowance once you return to work
- Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth
- Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs
- Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience

- Ranked 5th in the 2025 Gender Equality Global Report released by Equileap.
- Placed 1st of real estate investment trusts in the S&P Global Corporate Sustainability Assessment 2025 Yearbook.
- Earned a silver ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
- Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025.
- Accredited Family Inclusive Workplace.
- Committed to our second Stretch Reconciliation Action Plan (RAP).

Everyone counts

GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds.

Let's get started

If this role sounds like you, we want to hear from you. Go for it

Click on "Apply" to submit your application and Thea from the Talent Acquisition Team will be in touch.