Capital Works Administrator

3 weeks ago

Sydney, Australia Mirvac Full time

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

At Mirvac, we know that it’s our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.

Our opportunity

We have an exciting opportunity for a Capital Works Administrator to join our Sydney Team. You will be responsible for supporting the Capital Works Project Management Team within Technical Services and is accountable managing and delivering the associated process and procedures in accordance with Integrated Investment Portfolio and KPI’s. Whilst effectively managing key stakeholder relationships in providing a consistent service offering.

This is a X Month Fixed-Term Full-Time contract.

**Your duties include but are not limited to**:
Align with the Major Capital Works Framework supporting the Program Coordinator (PMO), Capital Works PM’s, External PM’s and internal Mirvac teams.
Facilitate the Project Brief and Business Case sign off process and ensure all documentation has been provided to raise budget in MRI. Process variation requests and ensure sign off by relevant DLA
Administer project financials and maintain documentation
Provide support to Capital Works PM’s and External PM’s on procurement, invoicing, and payment queries, liaising with Mirvac internal support team (Property Accountants, AP, Finance, Vendor Maintenance, Procurement)
Ensure Capex project files are document controlled and all approved/signed documents are in the correct folder locations.
Maintain all excel tracker workbooks for project financials, invoice processing and budget release
Facilitate the Contract Admin process liaising with External legal, Capital Works PM's, Tech Services GM and CoSec.
Organising drop off and pick up of Contracts with external legal
Coordination of contract sign-off
Ensuring contractual paperwork is doc controlled in Capex folder
Lodgement and retrieval of Bank Guarantees with CoSec
Maintain the shared capex project mailbox ensuring all requests have been actioned and organised into correct folders.
Administer the Project Closeout process and capture Contractor performance feedback in SharePoint Register
Build collaborative relationships with internal and external stakeholders to ensure proactive management and resolution of issues
Drive engagement with various internal stakeholders to gather functional business requirements
Adhering to Mirvac policies and procedures and internal reporting deadlines and providing accurate and high-quality outputs, and quick responses to requests for information
Assisting with any projects, or undertaking additional duties as reasonably required

Your point of difference

You will have exceptional internal and external relationship and stakeholder management skills with a strong commercial outlook.

A pro-active approach with the ability to solve problems, improve system and procedural efficiency and resolve issues as they arise is desirable.

The ability to work independently or as a team with strong administration, time management, and organisation skills is highly regarded.

Finally, you will have good communicative skills, an ability to maintain confidentiality and take a collaborative and professional; approach to dealing with all stakeholders.

What sets us apart
Mirvac's team is our most valuable asset, and we invest in our people accordingly. A huge part of this is creating a positive workplace environment, where people are respected, encouraged and rewarded.

We're proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. We feel fortunate to have so many talented, purpose-driven individuals on our team and our distinctive employee benefits highlight one of the ways we show our appreciation covering Lifestyle, Wellbeing, Community and Learning & Development - and with employee engagement exceeding 90%, it seems this appreciation goes both ways.

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