Project Administrator

2 months ago

Burleigh Heads, Australia CE Group Full time

Full time role - work in a friendly and supportive organisation
- Gold Coast Location - Burleigh Heads
- Career growth opportunities

**About the business**

Complex Electrical (CE Group) is a provider of complex electrical solutions to Australia and the greater Asia-Pacific region. Working across a number of industry sectors, including Water Infrastructure, Industrial Solutions, Mining, Energy and Specialty Construction projects, we are a well-established operation with a strong history, and big ambition. More about our projects, locations and current works can be found on our Facebook or LinkedIn pages

***

**About the role**

Reporting to the Operations Manager - Industrial Services, the role is responsible for providing support services for the overall Business Unit. This includes performing both routine and specialist tasks and assignments from requests and instructions provided by the Construction Manager and project teams as well as providing administration support to the Burleigh Heads office.

**About the package**

You will be joining a growing local business, with a global reach. In addition to the below package, you will have opportunities to develop your career and gain broad experience in a fast-growing company. This position has the potential for part-time school hours for the right applicant, based on flexibility to accommodate out of hours calls/enquiries related to project works.
- Competitive annual base salary
- Training Opportunities
- Company with a family-centered and supportive culture
- Leadership team with a hands-on and open-door policy approach

***

**About You**

You are a Project Administrator interested in a long-term permanent role within a supportive team and high performing environment. Therefore, you will be highly motivated, extremely organized, have excellent communication and use your logical and lateral thinking, to provide support to this Business Unit on a daily basis.
- Will have proficient knowledge with Microsoft Office Suite including excel, word and outlook
- Previous experience working in administration position in the Construction desirable
- Perform daily tasks with a company centric outlook whilst maintaining a sense of professionalism
- Showcases their ability to meet required deadlines through working in a timely manner and being organized
- Excellent attention to detail and the ability to prioritise and multi-task
- Portrays outstanding relational qualities that assist to maintain and manage relationships
- Exceptional communication skills and ability to drive a strong culture, promoting our core values to be respectful, patient, flexible, accountable and focused
- Good organisational and time management skills
- Use of initiative and a ‘can do’ attitude
- Ability to work unsupervised and be proactive
- Familiar with web-based document collaboration systems desirable

***

**What you will do**
- Document Control including setup and maintenance of a correspondence out register, transmittals and working with web-based document collaboration systems e.g., Aconex, ProjectWise, Incite, SharePoint etc.
- Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action item list.
- Coordinate project specific purchasing ordering of goods with just in time delivery schedule
- Liaise with the Operations Manager and Construction Manager regarding project specific purchases, timelines and vendors
- Assisting with site mobilisation and other travel logistics for site personnel
- General assistance to project teams including managing leave calendar and resource tracking records, training and medicals, onboarding, and inductions of new project staff.
- Assisting in quality management processes in line with CE Group requirements.
- Filing and retrieving documents, records and reports.
- Assisting with general administrative tasks and other duties as required.
- Coordinating daily tasks and logistics
- Supporting and organising project team
- Contributing relevant information to assist with the delivery of projects
- Preparing handover documentation and seek regular feedback
- Assist with daily Ad-hoc duties
- Maintenance of data in the Work in Progress (WIP) spreadsheet
- Reconciliation of financial transactions for completed projects
- Data/input for monthly reports provided to meet reporting cycle.
- Various other office and site duties

**Why work for CE Group?**

CE Group is currently incorporated in 5 countries across the region and growing. Our team is amazing at what they do, and have a great time doing it We offer a flexible work life balance, opportunity for personal and professional development and travel across our beautiful region. We have offices locates on the Northside and Southside of Brisbane, and the Gold Coast this role is ideal of someone who resides on the Gold Coast working from the Burleigh Heads Office.

CE Group is an equal opportunity employer and encourages applicants f

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