Project Management Support Officer

3 weeks ago


Toowoomba, Australia Transport and Main Roads Full time

In the role of Project Management Support Officer, you will provide high level administrative support to the project team staff. You will co-ordinate, maintain and manage project records within the Brisbane Operations Unit and coordinate and organise the delivery of essential administration services and information to both internal and external clients.

**Accountabilities include**:

- Support management and project teams for RoadTek and communicate with senior departmental officers and construction industry representatives in a professional manner.
- Provide accurate, timely and confidential support to the business Operations Unit project teams. Including preparation and distribution of project and other documentation, project document control, supervision and maintenance of the Operations Unit project records management system.
- Ensure the efficient management of all project correspondence so that all issues are prioritised and directed to the appropriate officer for action, incorporating the coordination of an effective and efficient project document management system.
- Monitor relevant correspondence for Operations Unit project staff to ensure project timelines are met.
- Coordinate and arrange Operations Unit project related meetings. Organise venues and catering and provide secretarial support to project related meetings as required, including distribution of meeting notes and the preparation and dissemination of agendas, minutes and reports.
- In liaison with project managers, monitor project expenses and invoices as required, including administration of purchasing practices such as corporate card transactions, expenditure vouchers, travel and cab charge costs.
- Assist in the completion of monthly reports in consultation with the project managers.
- Participate in operational plan activities and project work as required.
- Coordination and supervision of training for administrative trainees as required.

This position reports to the Resource Manager.

**Mandatory requirements**:
Applicants must possess a current, valid Queensland "C" class driver's licence or equivalent.
- You may be required to travel to other locations to undertake activities for varying periods of time. You will be entitled to expenses and allowances for such travel.
- Criminal history screening will be conducted on the recommended person for this role.

Applications to remain current for 12 months.

**Job Ad Reference**: QLD/492401/23

**Closing Date**: Monday, 19 June 2023This work is licensed under a Creative Commons Attribution 3.0 Australia License.



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