Office Manager Anz

1 week ago

Macquarie Park, Australia BD Full time

**Job Description Summary**: Great opportunity for a passionate and highly organised individual to join our team to support our business with office and facilities management.

We are **the makers of possible**

BD is one of the largest global medical technology companies in the world. _Advancing the world of health_ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

**Job Description Summary**

The Office Manager, ANZ, will manage the operations of all BD ANZ office facilities, ensuring safe and functional workspaces for all associates and guests. This role will also oversee the Receptionist role at the Sydney office, implement procedures and maintain administrative systems as required.

**Responsibilities**:
**Office and Facilities Management**
- Provide coaching, training, and ongoing development of the Receptionist for the Sydney office.
- Manage reception services of BD ANZ to ensure reception runs in a professional and efficient manner.
- Develop and maintain procedures and guides pertaining to all ANZ offices including maintenance schedules and key site information required by associates and guests.
- Manage preferred vendors and service agreements including maintenance agreements for all BD ANZ sites, ensuring compliance to BD standards, policies, and requirements.
- Ensure maintenance work is completed and documented as appropriate.
- Track all office and facilities related costs and savings in line with budget requirement including spend and savings plans.
- Implement cost management and savings plans where possible.
- Ensure catering guidelines are followed.
- Manage the lifecycle of the BD ANZ offices and their lease agreements ensuring the terms and conditions of each lease is met during the entire term. This involves the end of lease term activity including review of extension and other options as per BD corporate policy requirements.
- Advise staff in a timely manner of maintenance work and how it will impact their environment.
- Manage all security services for the BD ANZ offices including the management of service providers, access security cards, systems maintenance, and agreements.
- Identify and resolve any problems relating to BD ANZ facilities, related administrative duties, and processes.

**Work, Health & Safety (WH&S)**
- Retaining First aid treatment records.
- First aid kit contents are checked and maintained.
- Defibrillator are maintained and ensuring battery and pads within expiry.
- Maintain the display fire warden listing in BD office.
- Assist with fire evacuations and follow up incidents for all sites.
- Performing and assisting with WHS office inspections/audits, tracking findings to close.
- Complete ergonomic assessments, identify addition equipment needs (if required), and associates with how they can acquire items.

**Procurement Management and Compliance**
- Manage the BD ANZ Procurement Policy to ensure ANZ compliance.
- Manage the ANZ office procurement services including the management of Buysmart purchasing and management system.
- Manage the local ANZ processes and procedures relating to Procurement and Buysmart.
- Implement and track ongoing cost management initiatives and savings
- Be one of multiple “super users” to assist with associate inductions and routine training
- Manage replenishment and the procurement of goods relating to the BD ANZ offices in a timely and consistent manner.
- Manage relationships with all BD vendors
- Review and process invoices through BuySmart
- Manage implementation in ANZ of new procurement initiatives for new vendors and new agreements with current vendors.
- Contract management, including negotiation for revised/ new agreements

**Knowledge & Experience**:

- Previous office/facilities management experience
- Proven ability to manage multiple tasks and activities.
- Strong time management and organisational skills.
- High level learning agility.
- High level of confidentiality.
- Comfortable working with ambiguity.
- Excellent written and verbal communication skills.
- Ability to communicate in a professional manner with both internal and external customers.
- Passion and commitment for WHS best practice implementation.

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

**Primary Work Location**: AUS Sydney - North Ryde

**Additional Locations**:
**Work Shift**:

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