Admin Assistant

1 month ago

Geelong, Australia Schools (Government) Full time

Location: Geelong

Job type: Part time / From 18/11/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Education and Training

Reference: 1442622

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC6** A commitment to professional learning and growth for both self and others.

**Role**:
[Attendance requirement for this position]

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the _Education and Training Reform Act 2006 (Vic)_ or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

**Responsibilities**:

- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school
- In consultation with the principal, determine and manage work priorities within the school office
- Develop and implement strategies to ensure effective administration procedur

  • Admin Assistant

    2 months ago

    Geelong, Australia CALCO TIMBERS Full time

    Calco Trusses and Timber is a family-owned business based in South Geelong. We manufacture Timber Frames and Trusses for the new home building industry. The business has a long proud history with a strong view to the future and has grown substantially over the past few years to now have over 100 employees. - This is a temporary 12-month contract position to...

  • Admin Assistant

    2 months ago

    Geelong, Australia Schools (Government) Full time

    Location: Geelong Job type: Part time / From 28/01/2025 - 24/01/2026 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Education and Training Reference: 1438339 **Selection Criteria**: **SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and...

  • Admin Assistant

    3 months ago

    Geelong, Australia Schools (Government) Full time

    Location: Geelong Job type: Full time / From 07/10/2024 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 1431496 **Selection Criteria**: **SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others...

  • Admin Assistant

    3 days ago

    Geelong, Australia Schools (Government) Full time

    Location: Geelong Job type: Part time / From 28/01/2025 - 26/01/2026 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Education and Training Reference: 1450877 **Selection Criteria**: **SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and...

  • Admin Assistant

    3 months ago

    Geelong, Australia Schools (Government) Full time

    Location: Geelong Job type: Full time / From 16/09/2024 - 16/09/2025 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Education and Training Reference: 1432891 **Selection Criteria**: **SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and...

  • Admin Assistant

    3 months ago

    Geelong, Australia Schools (Government) Full time

    Location: Geelong Job type: Full time / From 07/10/2024 - 19/09/2025 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Education and Training Reference: 1433956 **Location Profile**: Western Heights College is a government co-educational single campus secondary college located in the heart of the Hamlyn Heights, Herne Hill...

  • Multicultural Education Aide

    4 days ago

    Geelong, Australia Schools (Government) Full time

    Location: Geelong Job type: Full time / From 28/01/2025 - 20/12/2025 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Education and Training Reference: 1452323 **Selection Criteria**: SC1 Demonstrated ability to work in a classroom setting with students from Language Backgrounds other than English. SC2 Demonstrated...

  • Buying Admin

    5 months ago

    Geelong, Australia Cotton On Group Full time

    **ABOUT US** Factorie is a global youth fashion brand made for everyday. We are inspired by the creativity, individuality and freedom of youth and culture. We are young. We are active. We are social. We are the future. Established in 2007 and growing internationally to over 200 stores, factorie is a lifestyle destination for casual, on-trend guys’ and...

  • Buying Admin

    5 months ago

    Geelong, Australia Cotton On Group Full time

    **ABOUT US** Our story officially began back in 2008, when the team at Cotton On Group saw a chance to take their apparel know-how one step further, helping Cotton On Womenswear and Cotton On Body customers complete their look, head to toe. The team put their fashion-cred and footwear addiction to work, to create a complementary range of shoes and...

  • Payroll Systems Admin

    5 months ago

    Geelong, Australia Cotton On Group Full time

    **ABOUT US** To ‘Cotton On’ to something means to understand or discover the potential of a great idea. As a Group, we’ve always believed in big ideas matched with a fierce will to bring them to life. In 30 years, the Cotton On Group has grown to become Australia’s largest value fashion group, with seven brands in 20 countries across the world,...

  • Buying Admin

    5 months ago

    Geelong, Australia Cotton On Group Full time

    **ABOUT US** We‘re a global fashion and lifestyle brand that empowers people to look, feel and be the best version of themselves. Creating everyday products to make everyday experiences better. Celebrating diversity and inclusivity, because we believe self-expression is for everyone. Using our voice and our platform to amplify the things that matter...

  • Order Admin

    5 months ago

    Geelong, Australia Cotton On Group Full time

    **ABOUT US** Cotton On is a global fashion and lifestyle brand that’s taking the Aussie lifestyle to the world. We do things our way. Laid-back and always lived to the fullest. We look out for our mates, wherever we are. There’s nothing that excites us more than making a positive difference in people’s lives. We stand for diversity, empowering people...

  • Racing Admin Assistant at Bennett Racing Victoria

    6 months ago

    Geelong, Australia Bennett Racing Full time

    Part time Racing Administration Assistant position at our office located at the Geelong Racing Club. DO YOU HAVE WHAT IT TAKES TO ASSIST THE BENNETT RACING TEAM. - BENNETT RACING is seeking to employ a qualified and experienced Racing Administration Assistant for its syndication operation. - Some understanding of the horse racing industry is desirable but...

  • Buying Admin

    5 months ago

    Geelong, Australia Cotton On Group Full time

    **ABOUT US** Cotton On is a global fashion and lifestyle brand that’s taking the Aussie lifestyle to the world. We do things our way. Laid-back and always lived to the fullest. We look out for our mates, wherever we are. There’s nothing that excites us more than making a positive difference in people’s lives. We stand for diversity, empowering people...

  • Administration Payroll Assistant

    6 months ago

    Geelong, Australia HAYS Full time

    Payroll admin **Your new company** **Your new role** Administrative Payroll: - Accurately and timely process wages payroll (weekly and ad-hoc) for multiple company sites (as one pay run) incl. time sheet interpretation. - Maintaining updates in the payroll system for responsible employees records and Connect (for leave). Resolving payroll queries for...

  • Project Finance Administrator

    5 months ago

    Geelong, Australia Downer Group Full time

    **About DT Infrastructure** If you're not familiar with DT Infrastructure (DTI), let us introduce ourselves. We are the result of the acquisition of Downer's Transport Projects division by Gamuda Berhad. We take great pride in maintaining the outstanding brand equity and reputation that we’ve diligently built over the past eight years. As a part of...

  • Administrative Assistant

    1 week ago

    Geelong, Australia Barwon Health Full time

    **Employment Type**: - Permanent Part Time**Hours per fortnight** - 61**Job Category**: - Administration - Personal Assistants/Secretary**Req Id -** 2560- Join a dynamic, supportive team dedicated to high-quality healthcare - Provide confidential admin support to the Neuroscience team at Barwon Health - Grow your skills at an organisation invested in your...

  • Admin Assistant

    5 months ago

    Geelong, Australia Schools (Government) Full time

    Location: Geelong | Queenscliff Job type: Full time / From 03/06/2024 - 10/01/2025 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Education and Training Reference: 1409346 **Selection Criteria**: **SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating...

  • Admin Assistant

    5 months ago

    Geelong, Australia Schools (Government) Full time

    Location: Geelong Job type: Full time / From 14/03/2024 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Education and Training Reference: 1401223 **Selection Criteria**: **SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in...

  • Admin Assistant

    3 weeks ago

    Geelong, Australia Schools (Government) Full time

    Location: Geelong Job type: Part time / From 28/01/2025 - 26/01/2026 Organisation: Schools (Government) **Salary**: Salary not specified Occupation: Education and Training Reference: 1448467 **Selection Criteria**: **SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and...