Procurement and Contracts Coordinator

2 weeks ago

Macquarie Park, Australia Biogen Full time

**Job Description**:
**About This Role**

Reporting into the EA & Coordinator Team Lead you will liaise with the business regarding external vendor engagements, draft contracts to ensure alignment with local country and Global SOPs and policies, manage contracting templates, the contract lifecycle management system (Determine) and training/answering questions of contract owners in the business.

You will liaise with the business, concerning good procurement practices, adhering to internal policies and procedures, monitoring the procurement process and vendor creation. Under direction you will prepare reports to Medicines Australia and Medicines NZ of sponsorship, or other support, to HCPs and HCOs. In this role, you will have the flexibility to work both from home and from our Macquarie Park office location.

**What You’ll Do**

**Vendor Contracting**
- Champion of Key Vendor (non-ESE) Agreements for Biogen ANZ Affiliate - provides general support for key vendor contracting and liaison with business for other engagements
- Works with ANZ Affiliate to ensure contracts are appropriately executed, stored and up-to-date as well as manage expiring contracts in collaboration with S&G Officer

**Purchasing Administration**
- Responsible for the Preferred Suppliers List (“PSL”) and to promote the PSL to all other departments and functions
- Manage purchase order requests through to PO creation as well as payments from payment request to goods receiving and tracking
- Match and receipt invoices to corresponding POs in Oracle system as well as set up new vendors and maintain existing vendors in Oracle system

**Transparency Reporting**
- Identify required data and data formats, access and clean available data, and prepare transparency reports (ToV & Sponsorships) for submission to Medicines Australia, Medicines New Zealand.

**Backup and Support to the Coordinators Team**
- Ensure there is appropriate coverage of reception, phone, mail and general office duties coverage at all times, ensuring the office runs smoothly and business continuity is maintained at all times during core office hours.

**Qualifications**:
**Who You Are**

You’ll be a real people person with the ability to communicate with people effectively and diplomatically using your well developed interpersonal skills. You’ll have high attention to detail and an ability to collaborate with and influence colleagues. You will have strong IT skills coupled with a willingness to learn new software as required and be the super user for various internal software systems.

You enjoy building relationships with a variety of internal stakeholders. Ideally, you will have some knowledge of contract law and have experience in compliance or legal processes.

**Required Skills**:

- Bachelor’s degree and/or paralegal qualifications
- Paralegal/legal or previous contract drafting experience (eg under direction of legal)

Additional Information
**Why Biogen?**

Our mission to find therapies for neurological and rare diseases is a unique focus within our industry and this shared purpose is what connects us as a team. We work together to overcome obstacles and to follow the science. We are resilient as we strive to make an impact on our patients’ lives and on changing the course of medicine. Together, we pioneer. Together, we thrive.

Biogen ANZ embraces an inclusive workplace environment and applicants of all backgrounds and experiences.

As a science-based company, we understand that vaccinating against COVID-19 is the single best way we can protect our employees, customers, community and healthcare system. As such, it is a requirement for all ANZ Biogen employees to be fully vaccinated against COVID-19, other than where an individual is exempt for medical reasons.

No agencies please

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