Executive Assistant

7 months ago

Logan City, Australia Education Full time

**About us**:
Park Ridge State High School is located in the western suburb area of Logan city. Park Ridge State High School is a dynamic school providing a versatile education for a versatile world for all students. We value professional learning and collaboration as a way of working. We are focused on skills-based education providing flexible pathways tailored to each student. We offer unique programs and industry partnerships that prepare our young people for the world beyond our gates.

**Your role**:
As the Executive Assistant, you will provide high level support to meet the demands of the Executive Principal, who also is the Chair of ENABLE, a cluster of 14 local Logan High Schools.

**Responsibilities include**:

- Oversee the delivery of documentation presented to the Principal/Executive Principal, schedule appointments, coordinate and organise meetings, conferences, professional development for staff, room bookings and functions, maintain diaries, take minutes of meetings and distribute to attendees and manage the provision of administrative and secretarial support to conferences as required.
- Maintain effective time management practices for the Principal/Executive Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and other calendar events.
- Monitor and screen incoming telephone calls and correspondence to the office and where necessary direct these to the appropriate areas.
- Coordinate the provision of administrative and executive support to conferences and meetings, including organising room bookings, travel, accommodation and registrations.
- Coordinate the dissemination of information to office personnel and provide advice regarding office administrative procedures.
- Produce advanced desktop published documents and administer ordering and payment procedures.
- Prepare draft correspondence, reports and submissions on human resource and financial management issues and maintain and enhance administrative systems and processes to maximise the effectiveness of school services.

**Our ideal applicant will the following skills**:

- Excellent verbal and written communication skills
- Strong interpersonal and customer service skills
- Ability to work independently, be self-motivated and proactive
- Ability to maintain a high level of confidentiality
- Demonstrated experience in managing diaries and calendars
- Strong attention to detail, including a high level of accuracy
- Proven ability to multitask and work well under pressure
- Ability to manage shifting priorities and interruptions in an office environment
- Excellent organisational and time management skills
- High level of ability in the use of the Microsoft Suite, including mail merge and Excel is desirable

Please refer to the attached role description for any mandatory requirements for this position.

**To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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