Executive Assistant

4 weeks ago


Dandenong, Australia International Flavors & Fragrances Full time

We are currently seeking to appoint an Executive Assistant at our site in Dandenong South. Reporting to the Sub-Regional Leader, Oceania, the role has been established to provide administrative and legal support to the Oceania Leadership Team.

This is an exciting opportunity for a self-motivated and adaptable team player who is looking to progress their career and add real value to our facilities.

**Key responsibilities will include**:
**Office Support**
- Admin support for the Leadership team, including coordinating incoming calls, organising couriers, process invoices and PO’s.
- Arrange/coordinate Company events & major projects
- Coordinate IFF Oceania Town Hall, site leadership & director’s meetings as required
- Support Marketing and People Services teams as required
- Update Minutes of Meeting schedule when filing electronic documents
- Process expense reports for Leaders
- Filing of Sales Contracts/Agreements, ensure hard copies and electronic copies are filed and index accordingly

**Finance/Legal Support**
- First point of contact for Legal documents. General Admin of workflow to and from external service Legal Provider for ANZ entities. Liaise with external legal stakeholders.
- Arrange legal signing via Adobe DC - liaise with Legal counsel.
- Maintain legal file records and registers for ANZ entities - file electronic copies in IFF SharePoint databases.
- Collation of legal documentation in preparation of company audits
- Directors Resolutions - liaise with our Legal team and Senior Management to draw up Director’s resolutions, ensure all Director's sign the document, once signed, send original to our legal team and file electronic copy in SharePoint (ensure SharePoint drive is updated)
- Archiving - keep the Zirco Data - Archive Corporate Records retention is updated.

**To be successful in this role**:

- Cert III in Business Administration or demonstrated experience.
- Minimum 3 years’ experience in Senior Administration/PA role (supporting Senior Management)
- Excellent communication skills both written and verbal.
- Experience in arranging all aspects of logistics/liaising with International Management/high level of confidentiality
- Fluent and/or previous experience with Microsoft Office/Powerpoint and SAP/Concur/SharePoint/Salesforce
- Experience in customer service
- Good time management skills
- Ability to use initiative and work autonomously
- Previous experience processing invoices and creating requisitions

**What we offer?**
- Fantastic training platform and support provided to boost your career - 'IFF University' and more.
- Amazing leave benefits such as Paid Parental Leave, Wellness Leave and more.
- Hybrid ‘Work from Home’ options are available and can be discussed for most roles
- An inclusive workplace culture focused on quality, customer service and environment
- Free parking and canteen facilities on-site


  • Executive Assistant

    6 days ago


    Dandenong, Australia Sharp & Carter Full time

    $80,000 - $110.000 plus superannuation - Located in Dandenong South | Excellent culture - Varied and dynamic role where no two days will be the same! **The Position** An exciting and varied opportunity has become available for an Executive Assistant to support a passionate Director within Melbourne's South Eastern suburbs. As the Executive Assistant you...

  • Executive Assistant

    6 days ago


    Dandenong, Victoria, Australia Bunzl Full time

    Job no: 493904Work type: Full TimeLocation: Dandenong SouthCategories: Administration- Be part of a winning team that recognises and rewards success:- Support our Executive team:- Work with a global leader and take your career to the next levelWHY BUNZL?As one of the world's largest providers of distribution and outsourcing services across the Facilities...

  • Executive Assistant

    2 months ago


    Dandenong, Australia Page Personnel Full time

    Fun, friendly & collaborative company culture - Ongoing professional development **About Our Client**: This organisation is a leading, global manufacturing and supply organisation that offers an agile working environment, an inclusive and fun team culture and career progression. This is a permanent role that requires an individual that will bring a "can do"...

  • Executive Assistant

    4 weeks ago


    Dandenong, Australia Monash Health Full time

    Reference Number - 57468 - Employment Type - Full Time Ongoing - Entity - Monash Health - Department - Community Program - Location - Thomas Street, Dandenong - Position Summary - Are you a remarkable Executive Assistant? - Do you enjoy working in a team? - Make a valued Community contribution Are you a remarkable Executive Assistant who is motivated to...

  • Executive Assistant

    3 weeks ago


    Dandenong, Australia Aussie Broadband Full time

    Executive Assistant to our People and Reputation and Technology Teams Play a key role in our P&R and Tech teams by providing essential administrative support within an encouraging environment. - At Aussie Broadband we see difference as our point of difference. We celebrate it, we support it, and thrive on it - because it means our team can bring their whole...

  • Executive Assistant

    6 days ago


    Dandenong, Victoria, Australia Page Personnel Full time

    Fun, friendly & collaborative company culture Ongoing professional developmentAbout Our Client:This organisation is a leading, global manufacturing and supply organisation that offers an agile working environment, an inclusive and fun team culture and career progression. This is a permanent role that requires an individual that will bring a "can do" attitude...

  • Executive Assistant

    6 days ago


    Dandenong, Victoria, Australia Aussie Broadband Full time

    Executive Assistant to our People and Reputation and Technology TeamsPlay a key role in our P&R and Tech teams by providing essential administrative support within an encouraging environment. At Aussie Broadband we see difference as our point of difference. We celebrate it, we support it, and thrive on it because it means our team can bring their whole...

  • Executive Assistant

    1 month ago


    Dandenong, Australia Aussie Broadband Full time

    Executive Assistant to our People and Reputation and Technology TeamsPlay a key role in our P&R and Tech teams by providing essential administrative support within an encouraging environment.At Aussie Broadband we see difference as our point of difference. We celebrate it, we support it, and thrive on it – because it means our team can bring their whole...

  • Executive Assistant

    6 days ago


    Dandenong, Victoria, Australia Aussie Broadband Full time

    Executive Assistant to our People and Reputation and Technology TeamsPlay a key role in our P&R and Tech teams by providing essential administrative support within an encouraging environment.At Aussie Broadband we see difference as our point of difference. We celebrate it, we support it, and thrive on it – because it means our team can bring their whole...

  • Executive Assistant

    6 days ago


    Dandenong, Victoria, Australia Monash Health Full time

    Reference Number 5746 Employment Type Full Time Ongoing Entity Monash Health Department Community Program Location Thomas Street, Dandenong Position Summary Are you a remarkable Executive Assistant? Do you enjoy working in a team? Make a valued Community contributionAre you a remarkable Executive Assistant who is motivated to help people to live their best...


  • Dandenong, Australia Sharp & Carter Full time

    Temporary to permanent opportunity | Collaborative & progressive business - Dandenong South Location | Parking onsite - Fantastic salary package on offer | Working from home flexibility **About the role** This is a unique and challenging role that transcends the traditional duties of an Executive Assistant and will allow you to work as a true business...


  • Dandenong, Australia Sharp & Carter Full time

    Temporary to permanent opportunity | Work for a collaborative & progressive MD - Dandenong South Location | Parking onsite - Fantastic salary package on offer | Working from home flexibility available **About the role** This is a unique and challenging role that transcends the traditional duties of an Executive Assistant and will allow you to work as a...

  • Hse Coordinator

    2 months ago


    Dandenong, Australia Blackbook Executive Full time

    Strong safety culture - Huge potential for career growth and development - Southeastern suburbs of Melbourne **The Role** My client is an Australian leading food and manufacturing business with strong brands and innovative products, they are a major supplier to supermarkets, food service and independents. An exciting opportunity is available for a Health...

  • Hse Coordinator

    6 days ago


    Dandenong, Victoria, Australia Blackbook Executive Full time

    Strong safety culture Huge potential for career growth and development Southeastern suburbs of MelbourneThe RoleMy client is an Australian leading food and manufacturing business with strong brands and innovative products, they are a major supplier to supermarkets, food service and independents.An exciting opportunity is available for a Health and Safety...

  • Maintenance Supervisor

    2 months ago


    Dandenong, Australia Blackbook Executive Full time

    Join an investing manufacturing business with future growth plans - Focus on driving preventative maintenance and best practice - Competitive salary and benefits on offer **The Company** Our client is one of the largest and leading food manufacturing businesses in Australia within their category. They are seeking an experienced Maintenance Supervisor to...

  • Maintenance Supervisor

    2 months ago


    Dandenong, Australia Blackbook Executive Full time

    Join an investing manufacturing business with future growth plans - Focus on driving preventative maintenance and best practice - Competitive salary and benefits on offer **The Company** Our client is one of the largest and leading food manufacturing businesses in Australia within their category. They are seeking an experienced Maintenance Supervisor to...

  • Executive Adminstrator

    2 months ago


    Dandenong, Australia Chisholm Institute Full time

    You will be accountable for playing a key role in supporting the Executive Directors Group and an active participant of the Executive Assistants Group, providing Executive support, in particular to diary management, communication management and customer service, document production and monitoring internal compliance, controls and procedures for the Executive...


  • Dandenong, Australia Chisholm Institute Full time

    You will be accountable for playing a key role in supporting the Executive Directors Group and an active participant of the Executive Assistants Group, providing Executive support, in particular to diary management, communication management and customer service, document production and monitoring internal compliance, controls and procedures for the Executive...


  • Dandenong, Victoria, Australia Blackbook Executive Full time

    Join an investing manufacturing business with future growth plans Focus on driving preventative maintenance and best practice Competitive salary and benefits on offerThe CompanyOur client is one of the largest and leading food manufacturing businesses in Australia within their category. They are seeking an experienced Maintenance Supervisor to join their...

  • Warehouse Lead

    3 weeks ago


    Dandenong, Australia Six Degrees Executive Full time

    Location: - Dandenong- Job Type: - Permanent- Salary: - $70000 - $75000 per annum- Contact: - Jessica Hickey**THE COMPANY**: This organisation is a family-owned business who have been in operation on a national scale for over 100 years. Specialising in the design, manufacture and import a comprehensive range of industrial and transportation hardware, they...