Cosmetic Clinic Receptionist and Administrator

2 weeks ago

South Melbourne, Australia My Body Vibes Full time

**Join Our Dynamic Team at My Body Vibes**

**Position Available**: Receptionist and Administrator

**Location**: South Melbourne

**Job Type**: Full-Time and Part-Time Positions Available (Minimum 4 days a week for Part-Time)

**Job Summary**: My Body Vibes, a leading chain in the cosmetic industry, is seeking a highly organized and detail-oriented individual to fill the role of **Receptionist and Administrator**. This pivotal position supports our advanced cosmetic clinics by managing client appointments, handling inquiries, and ensuring a seamless communication flow between clients and staff. Dive into a role that stands at the heart of our operations, contributing directly to the smooth running of our clinics and enhancing our clients' experiences.

**About Us**: My Body Vibes is at the forefront of the beauty industry, specializing in advanced cosmetic injectables, body contouring, laser, and advanced skin treatments. As a rapidly expanding company with multiple locations, we offer a dynamic and innovative work environment. Join us and make a significant impact in a field you are passionate about

**Key Responsibilities**:

- Schedule and manage client appointments using cutting-edge clinic management software.
- Respond promptly to client inquiries and bookings via phone and online platforms.
- Provide top-notch administrative support to clinic staff, ensuring cohesive operations across all locations.
- Handle billing inquiries and process online payments efficiently.
- Assist with administrative tasks crucial for clinic management and coordination.
- Has proven experience in administrative roles, **preferably within medical, beauty, or cosmetic settings**.
- Exhibits strong organizational and multitasking skills.
- Demonstrates excellent communication and interpersonal abilities.
- Proficient with booking software and general office equipment.
- Thrives in both independent and team-based work environments.
- Committed to providing exceptional customer service and maintaining confidentiality.
- Available to work **3-5 days** a week, accommodating the needs of both full-time and part-time roles.
- Willingness to occasionally travel to other clinic locations, though not mandatory.
- Possesses knowledge about beauty treatments or has previous experience in the beauty field, enhancing their ability to serve and understand our clients’ needs effectively.

**What We Offer**:

- **Professional Development**: Receive extensive training and continuing education opportunities, including access to seminars, workshops, and certification courses that keep you at the forefront of advanced beauty technologies.
- **Career Advancement**: Benefit from clear progression paths within our rapidly growing company. We take pride in promoting from within, offering numerous opportunities to advance into roles with greater responsibilities such as design and marketing.
- **Supportive Workplace Culture**: Experience a collaborative and innovative atmosphere where your ideas and skills are valued and encouraged.
- **Flexible Working Hours**: We support a healthy work-life balance with flexible working hours tailored to fit your life.

**Why Join My Body Vibes?** Step into a career that not only promises personal and professional growth but also empowers you to make a real difference in the beauty and wellness of our clients. At My Body Vibes, your progress is our priority, and your passion for beauty is celebrated every day.

**Job Types**: Part-time, Casual

Pay: From $28.00 per hour

Expected hours: No less than 24 per week

**Benefits**:

- Employee discount
- Professional development assistance

Schedule:

- 10 hour shift
- 8 hour shift
- Weekend availability

Application Question(s):

- This position occasionally requires travel to different clinic locations. Can you discuss your availability and willingness to travel from the office to various clinics as needed?
- Can you describe your previous work experience in the beauty industry, including specific roles and responsibilities?

**Education**:

- Diploma (preferred)

**Experience**:

- beauty related: 1 year (preferred)

Work Location: In person

Application Deadline: 15/01/2025
Expected Start Date: 05/01/2025

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