Band 4 Executive Officer

4 weeks ago

Hobart, Australia HAYS Full time

Band 4 Executive Officer role based in Hobart - State Government

**Your new company**

Based in the Hobart CBD, this position sits within the Tasmanian Education Sector, one of the largest departments of all Tasmanian Government agencies. This is a 6-week temp role to cover staff leave.

**Your new role**

You will provide Executive Support to the Office of the Secretary and will provide administrative and confidential support to optimise timely and efficient outcomes including:

- Extensive diary management, organisation of travel, coordination of meetings.
- Manage high level communications and effective liaison between senior departments and Ministerial Offices
- Support the coordination of responses to all requests for information, briefings, and correspondence
- Manage minor projects, undertake research and prepare ad hoc reports as required
- Collate information and data to distribute to relevant directors to assist with their divisional reporting
- Distribute, track, file and ensure the security of complex documentation and data that contain sensitive information
- Prepare, coordinate, update and distribute reports, correspondence, agendas, minutes and papers as chaired by management and directors
- Formatting documentation
- Work collaboratively across the Department assisting in the development of business practices and procedures
- Minute taking
- Any other ad hoc administration support required

**What you'll need to succeed**

To be successful, you will be an experienced Executive Assistant or Executive Officer with a proven record of providing high level support to senior executive members. You will also have:

- Experience in managing a shared inbox
- Have OneNote capabilities
- High level MS Office Suite capabilities
- Diary Management experience
- CM9/10 or TRIM capabilities are highly desirable.
- You must have a current WWVP for Tasmania.
- The ability to work in a fast-paced, high pressure environment
- You will have high level communication skills (written and verbal)

**What you'll get in return**

You will receive an attractive hourly rate and the opportunity to work semi-autonomously in a small team conducting vital work in the education space.

**What you need to do now**

**LHS 297508**#2775800

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