Bid & Sales Team Assistant

8 months ago

Sunshine, Australia Sharp & Carter Full time

Utalise your passion for customer service, administration within construction
- Permanent | Full time | Competitive salary | Sunshine location | Parking onsite
- A highly diverse role with endless opportunity | Work with an established team

**About the Role**

You will have exceptional organisational and time management skills to support the business area.

**Key Responsibilities**

Responsibilities will include, but are not limited to;
**Bid Coordination**
- Monitor and action the tenders inbox and estimation portals
- Assist in keeping the Estimation team working to the weekly sales schedule and report if otherwise so comms can be controlled to client
- Be a customer service point of contact for live project tenders maintaining relationships
- Receive tender documentation and review documentation
- Be the conduit between the Sales Team and Estimators ensuring a smooth process for clients
- Coordinate meetings with management and relevant team members
- Manage and coordinate timely submissions of Tenders, Expressions of Interest and Capability Statements
- Review all submissions and ensure all elements of the tender are captured
- Review proposal documents including editing, grammar and spelling and formatting prior to submission
- Assisting management with administration duties and tasks
- Ad-hoc duties for the team

**Marketing & Events Coordination**
- Coordinate Marketing with the Marketing Manager for the business including digital, print & promotional
- Coordinate calendar for networking, industry and client events
- Coordinate internal company events and run the social calendar
- Run the company intranet

**Skills and Experience**
- Technically proficient with the Microsoft Office Suite
- Previous bid or administration experience within construction or engineering is desirable
- Excellent written and communication skills
- Strong interpersonal skills
- Strong Administration background
- Exceptional time management and organisational skills
- High attention to detail
- Understanding the importance of quality, accuracy, and efficiency
- Ability to work collaborative within a high volume, team environment.
- Demonstrate ability to take initiative in problem solving and in exercising judgement

**Skills and Experience**
- Technically proficient with the Microsoft Office Suite
- Previous bid or administration experience within construction is desirable
- Excellent written and communication skills
- Strong interpersonal skills
- Strong Administration background
- Exceptional time management and organisational skills
- High attention to detail
- Understanding the importance of quality, accuracy, and efficiency
- Ability to work collaborative within a high volume, team environment.
- Demonstrate ability to take initiative in problem solving and in exercising judgement

**About our client**

Located in Sunshine, our client is an inclusive and positive organisation within the engineering and construction industry. They have a great office environment and are geared for growth Due to this growth they are looking for a Bid & Sales Team Assistant who brings a multi-faceted skillset that will be an asset moving forward.

This is a permanent role that requires an individual that will bring their positive attitude to a collaborative and friendly team.

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