Executive Assistant and Project Coordinator

3 months ago

Richmond, Australia Mercy Health Australia Full time

Employment Type: Permanent full time

Hours: 76 hours/fortnight

Salary: TBC

Location: Mercy Health Corporate Office, Richmond

Upload with Application: Resume, cover letter, and all relevant qualifications

Contact: Paula Stephenson, 0404095733

Where there’s life, there’s Mercy.

Where there’s care, there’s You.

Through the battles and the breakthroughs, we're there. Where will you be?

For over a century, our incredible teams have provided care for people when they need it most. Our people feel great pride in this, and they value the security and stability we offer. But it also means so much opportunity - to build on all that’s gone before, to grow your impact and gain experience that’s hard to find elsewhere.

As a for-purpose organisation with over 10,000 dedicated, compassionate people, we continue to offer more services and deeper care than ever before. With Mercy, you’ll have the chance to make an impact and gain experience that’s hard to find elsewhere.

At Mercy Health, it’s all about taking what we have and making it better.

To do that, we need you.

Join us as at Mercy Health, and help our teams deliver even greater outcomes.

About the opportunity

The Executive Assistant and Project Officer is an integral member of the Health Services Quality and Improvement Unit and provides professional administrative services to support the efficient and effective operations of the Director Quality and Improvement, Health Services. With an exciting and dynamic improvement agenda underway, you will be a highly experienced and capable person, with significant experience and expertise in all aspects of the role.

The broad responsibilities of the Executive Assistant and Project Coordinator include:

- High level executive administrative support
- Project management and coordination for clinical and non-clinical areas
- Consumer engagement
- Stakeholder communication and liaison
- Preparation of briefings, correspondence and presentations
- Financial management support

What you’ll bring

You’re highly skilled, flexible, resilient, compassionate and team focused. Most importantly, you are committed to supporting the delivery of exceptional patient-centred care.

To thrive in this role, you will have:
- Significant experience as an Executive Assistant in a health care setting- Demonstrated experience managing/ coordinating clinical and non-clinical projects, particularly in the preparation of project documentation and reporting- Tertiary qualification in a health-related field- Excellent time management and organisational skills- High level of accuracy and attention to detail- Great communication skills and the ability to multi-task effectively while remaining calm and professional under pressure- Ability to prioritise responsibilities to meet business reporting timelines- Highly developed interpersonal skills and commitment to customer service excellence- Ability to work autonomously and collaboratively within a team- Demonstrate initiative, discretion, confidentiality, and judgement of a high order- Commitment to the mission and values of Mercy Health and Catholic Health

You will also be required to provide evidence of, or in the process of obtaining:
- A current Police Record Check and Working with Children Check.- Current COVID-19 certificate, proof of current influenza vaccination and other vaccination status consistent with public health orders.

Ready to help us shape the future of healthcare?

Join us and make a meaningful difference in people’s lives - and your career.

Please contact us if you would like to find out more or communicate any requirements to ensure we provide you with a fair and equitable interview and selection process.
- We acknowledge the Wurundjeri Woi-wurrung peoples, traditional Custodians of the Land in which our Head Office is based, on traditional lands of the Kulin Nation and recognise their deep connections to the land, sea, and culture._
- We extend this acknowledgment to the many Traditional Lands that we operate across Australia and pay our respects to Elders past and present._

Ready to help us shape the future of healthcare?

Join us and make a meaningful difference in people’s lives - and your career.

Please contact us if you would like to find out more or communicate any requirements to ensure we provide you with a fair and equitable interview and selection process.
- We acknowledge the Wurundjeri Woi-wurrung peoples, traditional Custodians of the Land in which our Head Office is based, on traditional lands of the Kulin Nation and recognise their deep connections to the land, sea, and culture._
- We extend this acknowledgment to the many Traditional Lands that we operate across Australia and pay our respects to Elders past and present._

  • Executive Assistant

    4 weeks ago

    Richmond, Australia Superior People Recruitment Full time

    Job Title: Executive Assistant - Project LiaisonAbout the Role:As an Executive Assistant, you will play a pivotal role in a dynamic team at Superior People Recruitment. Your responsibilities will include:Project Liaison: Collaborating with all departments on current and future projects, providing a holistic view from sales through to operations.Planning and...

  • Executive Assistant

    6 months ago

    Richmond, Australia Epworth Healthcare Full time

    An exciting opportunity for an experienced professional to provide administrative management support to an Executive and their respective leadership teams, located in our Corporate office in Richmond. As an organised and efficient Executive Assistant, your primary responsibility will be in the provision of key deliverables alongside a customer-focused...

  • Executive Assistant

    6 months ago

    Richmond, Australia Australia Wide Office Staffing Full time

    Permanent - Richmond location - $85K to $95K plus super - Monday to Friday - 8.30 am to 5.00pm - Immediate start **The company**: A growing company building on the core technology for environmental monitoring and who are passionate about better monitoring, measuring and managing freshwater quality; not only helping customers but improving freshwater...

  • Executive Assistant

    5 months ago

    Richmond, Australia Epworth Full time

    **Company Description** Epworth HealthCare is Victoria’s largest not-for-profit private health care group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia’s health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients. Our values and...

  • Executive Assistant

    2 months ago

    Richmond, Australia easykind Full time

    **Location: In Office, Richmond** **Job Type: Full time** **Salary: $90,000 - $100,000 + super** **About Us**: At easykind, we are at the forefront of medical cannabis healthcare, offering compassionate and innovative solutions to patient care. As a rapidly growing startup built by patients for patients, we are excited to welcome new members to our...

  • Executive Assistant

    5 months ago

    Richmond, Australia North Richmond Community Health Full time

    **Work with us**: Our organisation is a busy health hub in the middle of Richmond. North Richmond Community Health, which includes the Centre for Culture Ethnicity and Health, is a great place to work. You’ll find an environment where staff are inspired through meaningful work and supported by colleagues and management. We prioritise an inclusive and...

  • Project Coordinator

    6 months ago

    Richmond, Australia CBM Australia Full time

    Hybrid role with 2 days a week in our Richmond office. - 5 additional days of leave. - Salary packaging benefits. **About us**: At CBM Australia, our mission is to end the cycle of poverty and disability. Through our programs, technical advice, and advocacy, we help millions of people transform their lives each year. As Australia’s only international...

  • Executive Assistant

    6 months ago

    Richmond, Australia Plan B Recruitment Full time

    Richmond / Inner East Location - Early October Start - Maternity Leave Role - 13 Months+ This is a wonderful opportunity to work for one of Australia's leading fashion retailers in a unique role that blends HR Coordination with Executive Assistance. Reporting to the HR Manager, you will provide essential day-to-day support, whilst also working on upcoming...

  • Executive Assistant

    6 months ago

    Richmond, Australia Charterhouse Full time

    **Opportunity to join a Global and Iconic Brand** - **Inner City Location**: - **Supporting 3 Department Heads**: - **6 month contract, Immediate start** - An exciting opportunity has arisen for an experienced Executive Assistant to join a Global Brand on a temporary basis, located in the inner city providing high level support to 3 Executives. This is a...

  • Executive Assistant to The Chief Operating Officer

    5 months ago

    Richmond, Australia Woodforde Group Full time

    Temporary opportunity | Immediate start! - City fringe location | Close to public transport - $50 - $60p/h + Super **Your organisation** Woodforde Group is working on behalf of a large Not-For-Profit organisation to assist them in recruiting a temporary Executive Assistant. They are a large, well-renowned Not-For-Profit organisation who value and empower...

  • Project Coordinator

    3 weeks ago

    Richmond, Australia Roc Consulting Full time

    Role Summary An exciting opportunity has arisen for an Internal Project Coordinator & Sales Support role within a reputable Architectural Lighting Company. Manage multiple large projects from initial tender stage through to final supply Keep customers updated with project progress, advising lead times and potential issues, and preparing solutions for any...

  • Executive Assistant to The Chief Operating Officer

    6 months ago

    Richmond, Australia Woodforde Group Full time

    Permenant Opportunity - City Fringe Location - $110 - $115k + Super + Salary Packaging! **Your organisation** Woodforde Group is working on behalf of a large Not-For-Profit organisation to assist them in recruiting an Executive Assistant for a permanent opportunity. They are a large, well-renowned Not-For-Profit organisation who value and empower their...

  • Marketing Coordinator

    6 hours ago

    Richmond, Australia ALH Hotels Full time

    Company Description **Calling all experience creators!** Let’s go to the pub!” Chances are, it’s one of ours. The cornerstone of over 350 Australian communities, ALH owns and operates more pubs than anyone. In every community, the pub is where stories are made and retold. A place to escape, and feel at home. With passion on tap, our team adds to...

  • Marketing Coordinator

    6 hours ago

    Richmond, Australia ALH Hotels Full time

    **Company Description** Calling all experience creators!** Let’s go to the pub!” Chances are, it’s one of ours. The cornerstone of over 350 Australian communities, ALH owns and operates more pubs than anyone. In every community, the pub is where stories are made and retold. A place to escape, and feel at home. With passion on tap, our team adds to...

  • Business Operations Coordinator

    5 days ago

    Richmond, Australia Superior People Recruitment Full time

    Job OverviewWe are seeking a highly organized and proactive Executive Assistant to join our dynamic team at Superior People Recruitment.About the RoleThis is a pivotal position that requires exceptional organizational and multitasking abilities. As an Executive Assistant, you will play a crucial role in managing company schedules and affairs, ensuring...

  • Highly Skilled Executive Support Specialist

    1 week ago

    Richmond, Australia Superior People Recruitment Full time

    About the RoleWe are seeking a highly skilled Executive Support Specialist to join our dynamic team at Superior People Recruitment. This is an exciting opportunity for a proactive professional looking to thrive in a fast-paced environment where their contributions are valued.Job DescriptionThe successful candidate will play a pivotal role in supporting the...

  • Administrative Coordinator

    3 weeks ago

    Richmond, Australia Superior People Recruitment Full time

    Executive Assistant RoleAs a key member of our dynamic team, you will play a pivotal role in ensuring seamless operations.Key Responsibilities:Project Liaison: Collaborate with all departments on current and future projects, providing a holistic view from sales through to operations.Planning and Organisation: Efficiently manage company schedules and affairs...

  • Executive Assistant

    5 months ago

    Richmond, Australia Mercy Health Full time

    Join the HR team and provide high level secretarial and administrative support to the Executive Director People, Learning & Culture and HR Leadership team. Work with a values based organisation with a strong heritage and presence in Melbourne. **ABOUT YOU**: - Outstanding administration and organisational skills - Demonstrated experience assisting Senior...

  • Executive Assistant

    6 months ago

    Richmond, Australia Australia Post Full time

    **Help us deliver like never before** Australia Post is delivering like never before. From the vehicles that we drive, to the small businesses that make our communities thrive. We’re delivering for the environment, for our communities, for our customers, and for our people. We’re moving forward and we want you to come along for the ride. **About the...

  • Transformation Project Manager

    13 hours ago

    Richmond, Australia REA Group Full time

    About REA GroupWith a strong commitment to innovation, REA Group has become a leading global digital business, specialising in property. Our team is driven by a culture centred around high performance and care, making us one of Australia's "Top 5" Best Workplaces two years in a row.Financial Services at REA GroupThe Financial Services team sits at the unique...