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Team Assistant

4 weeks ago

Brisbane, Australia Lotus People Full time

$72,000 + super + additional benefits
- An incredible opportunity for a strong allrounder looking for a fab work culture
- Beautifully designed offices, and amazing benefits and perks

**Full Job Description**
- An outgoing, positive, and friendly attitude is all you need to thrive in this amazing role
- An incredible opportunity for a strong allrounder looking for a fab work culture
- Beautifully designed offices, and amazing benefits and perks
- $72,000 + super + additional benefits

**The Company** Based in the heart of Brisbane city, this is an independent for-purpose organisation working to protect and improve waterways and natural asset health in Queensland; an integral part of our lifestyle and economy.

A small but growing not for profit who have a fantastic culture, a casual and fun environment where you will work alongside very passionate people with an extremely high engagement

Beautifully designed offices, a creative and supportive culture, and a busy and varied workload - this is an exciting and rare opportunity to gain experience

**Our purpose**: lead the change that will deliver an environment for future generations to thrive.

An employer who are committed to creating a working environment where all staff recognise and support the rights and interests of First Nations People to lead desired outcomes for Country and Culture. We strive to ensure all our employees, stakeholders, and all persons associated with the activities of the organistion treat First Nations and their culture with dignity, courtesy and respect.

The organisation comprises of a range of professionals with skills in science, engineering, project management, stakeholder engagement and business services.

**What we offer**
A diverse team of experts, who enjoy sharing knowledge and learning. Recognising and celebrating their employees and teams for affecting real and innovative change in our communities. We value integrity, collaboration, care, innovation, and courage. Some of our benefits include:

- Flexible working arrangements.
- Employee Assistance Program (EAP) to support your mental, financial, legal, and nutritional wellbeing.
- Novated leasing.
- Annual professional development allowance.
- Annual private health insurance reimbursement.
- Annual wellbeing reimbursement.
- Salary continuance insurance.
- Annual staff retreat.
- Paid parental leave.
- Paid gifted leave during the end of year holidays

**The Role**

Reporting to the Portfolio Lead, this role supports a team of scientists, engineers, and project staff, providing assistance and team administration, to ensure timely and efficient team activities.

**The Duties**

**Accountability 1: Team Assistance**
- Provide high level and confidential administrative support to Portfolio Lead
- Manage professional scheduling and meeting preparation for the Portfolio Lead
- Manage inboxes, prioritizing, and initiating response where required
- Follow up payment of invoices, queries, monthly expenses, and credit cards for team members
- Ensure readiness and distribution of presentation and discussion materials for all team meetings
- Create presentations on behalf of team members for review and delivery
- Produce meeting minutes and assign action items for all team meetings
- Print and collate materials required by various project teams

**Accountability 2: Communication**
- Effectively communicate with the Portfolio Lead and stakeholders to ensure planning and priorities are aligned across the Operations teams.
- Anticipate necessary actions to support workflow, including setting reminders and prompts to action tasks

**Accountability 3: Administration Support**
- Provide administration support to Team and Executive Assistants across the business where required
- Provide timely calendaring information and support to Team and Executive Assistants to ensure visibility across the business
- Support the collation of information for Board and Committee papers in relation to Operations team members

This is an amazing opportunity for someone that is forward thinking and well organised to work in a fast-paced, progressive position in a business that is extremely well respected in the industry.
**Minimum**:

- Previous experience in secretarial, administration, or assistant roles, successfully managing multiple tasks and competing priorities
- Exceptional time management and organizational skills
- Strong written and verbal communication skills with a high attention to detail and ability to maintain confidentiality
- Skilled user in Microsoft Office suite, including Word, Excel, Powerpoint, Teams, and SharePoint
- Good interpersonal skills and the ability to work collaboratively with others team members
- Ability to adapt to changing priorities and respond to unexpected tasks as they arise
- Ability to work autonomously

**Ideal**:

- Previous experience supporting C-suite
- Previous experience using Dynamics 365

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