Deputy University Secretary

1 month ago

Melbourne, Australia Swinburne University of Technology Full time

Join Swinburne University of Technology as the Deputy University Secretary, providing essential secretariat support to the Academic Senate and the University’s controlled entities. Collaborate with the Council Secretary to ensure smooth operations during peak demands and absences as they support Council and Council sub-committees.

As the Deputy University Secretary, you will play a crucial part in ensuring the smooth functioning of our subsidiary companies and Academic Senate by coordinating annual work plans and meetings, facilitating communication, and maintaining accurate records and minutes. Collaborate closely with Company Chairs, the Chair of Academic Senate and Senior Leaders to promote transparency, strong governance, compliance, and effective decision-making.

If you have a keen eye for detail, excellent communication skills, and a commitment to upholding robust governance standards, we want to hear from you.

**About You**
To be suitable for this role you will need to have experience in the below key accountabilities:

- Demonstrated understanding of governance, compliance and policy requirements in a complex organisational and regulatory environment.
- Experience acting as a Company Secretary.
- Demonstrated ability to interpret existing relevant legislation, policy and relate it to work assignments; and to provide advice on policies and frameworks.
- Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
- Excellent interpersonal, communication, and stakeholder engagement skills, with the ability to build effective relationships and influence decision-making.
- Ability to maintain confidentiality, exercise discretion, and handle sensitive information with integrity - including the ability to manage conflicts of interest (perceived, potential, and actual).

**Qualifications**
Degree or post graduate qualification in a relevant field such as business administration, finance or law.

**About Swinburne University of Technology**
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university - one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

- Every Swinburne learner gets a work experience
- Every Swinburne graduate gets a job
- Every Swinburne partner gets a tech solution
- Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

**To Apply**
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

**Applications Close: Tuesday 28th May 2024 at 5pm.**

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

**Equity and Diversity**
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

**Aboriginal and Torres Strait Islander Applicants**

**Victoria’s Commitment to Action: Improving international student employment outcomes**
- We are a 2023 Circle Back Initiative Employer - we commit to respond to every applicant._

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