Office Coordinator, Australian Biocommons

2 months ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0060905
**Location**: Parkville
**Role type**: Part-time (0.6 FTE); Fixed-term for 2 years
**Faculty**: Medicine, Dentistry & Health Sciences
**Department**: Australian BioCommons
**Salary**: UOM 6 - $96,459 - $104,413 p.a. (pro rata) plus 17% super
- Provide financial and administrative support to the Australian BioCommons team, ensuring efficient project operations.
- Be part of a multi-million dollar national research infrastructure project, contributing to cutting-edge bioinformatics.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families

**About the Role**
The Office Coordinator for Australian BioCommons provides crucial financial and administrative support, ensuring smooth operations within research infrastructure project. Reporting to the Operations Manager, this role involves managing records, purchasing, and financial services while working closely with the BioCommons team in a collaborative, small-team environment.

Your responsibilities will include:

- Routine monitoring, investigating, and ensuring financial transactions are accurately recorded, including any variation thereto.
- Processing expense and travel reimbursements for staff, reconciliation of expenditure items with corresponding receipts for monthly reconciliation and approval
- Responding to transactional and payment queries from internal and external customers in a timely manner.
- Maintaining the Australian BioCommons asset register and dealing with movement of assets and equipment.

**Who We Are Looking For**

You will also have:

- Completion of tertiary education with subsequent relevant experience or an equivalent combination of relevant experience and/or education/training in an office environment and in particular with finance and administration duties.
- High degree of proficiency in Microsoft Excel and / or Google Sheets, working with formulas and extracting information from tabular-based statements
- Experience in accounts processing procedures including but not limited to accounts receivable, accounts payable and purchasing.
- Highly developed interpersonal and communication skills with all levels of the team and organisation

For further information regarding responsibilities and requirements, please refer to the attached PD.

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your New Team - Australian BioCommons**
Australian BioCommons is an NCRIS-funded research infrastructure entity designed to enhance life science research through the provision of national-scale digital infrastructure. Our missions are to:

- sustain strategic leadership in the provision and use of bioinformatics and bioscience data infrastructures at a national scale;
- actively support life science research communities with community scale digital infrastructure developed and maintained in concert with international peer infrastructures; and
- provide access to platforms and services that:

- provide sophisticated analysis capabilities, including software and hardware platforms that underpin world class science.
- support digital asset stewardship and management, retention, integration and publication solutions as they evolve.
- enable researchers to observe best-practice data standards, management, interoperability and publication approaches as they evolve.
- provide enduring access to digital techniques, data and tools that are needed by world-class environmental, agricultural and biomedical research.
- provide training and support solutions that enable the rapid and broad-based adoption of the above.

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

**Aboriginal and Torres Strait Islander Applicants**
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