Business Support Coordinator

3 weeks ago

Parkville, Australia University of Melbourne Full time

**Job no**:0034442
**Location**:Parkville
**Role type**:Full-time, Fixed-term
**Faculty**:Engineering and Information Technology
**Department**:Melbourne Defence Enterprise
**Salary**:UOM 6 - $92,749 - $100,397 p.a. plus 17% super
- **Collaborate closely with the Melbourne Defence Enterprise team, academic leads, and key stakeholders, while taking charge of administration, event coordination, and financial oversight**:

- **Opportunity for a creative and detail-oriented individual with a passion for operational excellence**:

- **Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families**

**About the Role**

As the Business Support Coordinator, you'll report to the Melbourne Defence Enterprise Director and collaborate seamlessly with the MDE team, academic theme leaders, and key stakeholders. In this role, you'll provide top-tier operational assistance to the MDE, overseeing administrative tasks and independently guiding daily operations. This includes coordinating meetings, workshops, travel, and communication materials, alongside supporting financial tracking and governance reporting. You'll demonstrate discretion, sound judgment, and professionalism while handling sensitive issues and interactions with internal and external stakeholders.

Your responsibilities will include:

- Provide high-level secretariat and administrative services to MDE Directors and the Academic Theme Leads
- Coordinate the day-to-day administrative operations of the MDEs’ activities, and provide administrative support to enable an effective interface between the MDE management and the FEIT
- Collate and consolidate data such as key metrics and assist in the preparation of annual operational and business planning activity reports, submissions, or briefing notes for the MDE.

**Who We Are Looking For**
In order to be successful in this role, you should be a detail-oriented, collaborative individual with strong organisational and interpersonal skills. You should excel in independently managing administrative tasks, fostering relationships with stakeholders, and maintaining discretion and professionalism while contributing to successful operational support and governance reporting.

You will also have:

- Completion of an undergraduate tertiary qualification or an equivalent combination of relevant experience and/or education and training.
- Demonstrated experience in the provision of administrative support to senior staff
- Ability to interpret and run financial reports; analyse data to identify discrepancies
- Proficiency in the use of IT and the Microsoft Office suite, experience using databases, financial and operational systems

**For further information regarding responsibilities and requirements, please refer to the attached PD.**

**Please note**:This role requires an Australian citizenship and the ability to obtain and maintain an Australian defence security clearance.

**Your New Team - Melbourne Defence Enterprise**
Join the Melbourne Defence Enterprise (MDE) at the cutting edge of academic engagement with defence government and industry. As an integral part of the Faculty of Engineering and IT, MDE leads impactful research and collaboration, led by our Director and dedicated academic leads. Embrace a unique opportunity to support these visionaries while fostering camaraderie within a collaborative team. In partnership with RIC Business Development, Communications, Marketing, and MSPACE, we drive innovation and security. Elevate your career, impact, and sense of purpose while enjoying a positive and fulfilling work environment

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

**Aboriginal and Torres Strait Islander Applicants**
We recognise that reconciliation is central to our pur

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