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Es1-2 - Administration Assistant

2 months ago

Melbourne, Australia Education and Training Full time

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 27/02/2023 - 20/12/2023

Organisation: Education and Training

**Salary**: Salary not specified

Occupation: Education and Training

Reference: 1331088

**Selection Criteria**:
SC1 Demonstrated capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment and to develop positive relationships with students, including those with challenging behaviours.

SC2 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position such as COMPASS, MS Office.

SC4 Demonstrated capacity to work as a member of a team and with a range of people including teachers, education support, students and parents.

SC5 A commitment to professional learning and growth.

**Role**:
Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**POSITION OUTLINE**

**Sub School Administration Assistant**
- Monitor student’s daily attendance\absence\late arrivals\early leavers\truancy
- Liaise with Attendance officer
- Notify coordinators of any unusual absences inc. truancy
- Monitor cancelled daily class lists, extras or spares and Chronicle entries
- Assist coordinators to identify students on cctv footage
- Distribute Optima Semper awards, diaries, Compass cards, Dental van paperwork and school photos as needed
- Coordinate students for Immunisations, photos, guest speakers, MEGAR week etc.
- Liaise with Well Being on concerns with student’s welfare
- Liaise with First Aid staff regarding students unwell
- Assist new families and their student with course information, diary, timetable and a tour if needed
- Ensure all finance and admin tasks are completed when a student exits the school
- Ensure students have approval from coordinators to visit wellbeing. Students are not permitted otherwise
- Liaise with staff regarding February Census ensuring student details are correct and current
- Lockers - assist students with locker issues, log job if needed and assist Anne with allocation or leftover belongings
- Maintain stationery supplies inc. make up remover, nail polish remover, shaving cream and razors
- Assist students with uniform issues, jewellery and mobile phones

**Extra Curricular and Additional Programs**
- Assist any International students
- Morrisby Testing - assist with student appointments on Compass
- Middle School exams - assist w

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