Project Administrator

2 weeks ago

Canberra, Australia Invisible Partners Full time

**Project Administrator - Canberra**

Bendelta is an award-winning strategic advisory and consulting firm. Headquartered in Sydney with offices in Brisbane, Melbourne and Canberra, Bendelta helps organisations in the public and private sectors build capability and adjust quickly to their changing environment. We design and deliver a range of specific initiatives to help clients build organisational strength including tailor-made leadership development programmes, focused executive coaching programmes for senior leaders, organisational change, organisational

development, strategy and a range of learning and development initiatives.

**The Role**

Reporting to the Head of Project Performance and Production based in Sydney, the Project Coordinator - Canberra will be a valuable member of the national project management team. This is a full-time role comprising two components: project coordination tasks (80% of time) and Canberra office management activities (20% of time).

Importantly, the Project Administrator is an essential member of the cohesive, small but growing Canberra team. He/she will be the first point of contact for the Canberra office, with responsibilities for project coordination, office support, administration and basic financial reporting. The Project Administrator also contributes to Bendelta’s consulting activities, through delivery of teamwork, project management and contribution to business

development.

**Responsibilities**

Managing the coordination of all deliverables and logistics for projects including:

- Inputting and managing project data into finance and project management systems
- Maintaining and monitoring invoicing, project plans, project schedules, work hours, budgets and expenditures
- Effectively and proactively managing client and administrative queries and requests, escalating to the Project Manager or Consultant, as required, to always ensure effective risk management and high-quality service delivery
- Scheduling tasks, meetings (internal and external), coaching sessions, general diary management
- Booking meeting rooms, set virtual meetings and tech hosting across multiple

platforms, including setting up Zoom links and breakout rooms
- Proofing, editing, taking meeting notes and distributing meeting agendas
- Arranging and managing travel, venues, events and associated logistics
- Liaising with the Graphics team on any project related printed materials and

distribution of program materials
- Compiling materials and documentation, such as writing up workshop outputs
- Client interaction communicating logistics / project planning, document gathering and management
- Providing general team support, as required, at both a local and national level (e.g supporting internal and client-facing priorities, such as helping with the preparation of client proposals)
- Communicating and collaborating with other State offices, as required

Office management activities
- Providing office management services and administrative support to the Canberra team as required

**Key skills and attributes**
- Well-developed and tested ability to effectively deal with a high level of ambiguity and change, juggle multiple tasks and meet deadlines
- Strong time management skills with an ability to focus on priorities and solve

problems
- Exceptional attention to detail, commitment to and passion to deliver high quality outcomes
- Action oriented, always proactive with a can-do attitude, particularly when under pressure
- PowerPoint and Excel skills, or a willingness and desire to learn them
- An understanding of virtual technologies such as Zoom and Microsoft Teams, or a willingness and desire to learn them
- A spirit of kindness, teamwork and collaboration
- Self-motivated, flexible, proactive and confident individual
- Excellent interpersonal and communication skills both verbal and in writing

**The general performance expectations**
- **Team**: It is critical to achieve a tight knit relationship with Project Managers and/or Project Leads allowing them to operate at a peak efficiency level. Supporting the internal Bendelta project team on the projects you work on.
- **Client**: Contributing to the success of consulting projects through excellence in administration which increases Consultant and/or Project Manager’s productivity, leading to high levels of client satisfaction.
- **Fees**: Contributing directly to client facing projects by enabling Consultants and/or Project Managers to have more capacity to take on the day-to-day management of the project

**In return, Bendelta offers**
- A flexible, hybrid working environment which values respect, excellence, personal growth and fun
- Opportunities to work closely with a high-calibre and supportive, caring team
- Access to varied work and career advancement opportunities in Project Management

and Consulting (when appropriate)
- Access to a support network via the other offices (Sydney, Melbourne, Canberra and Brisbane)
- The opportunity

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