Administration Assistant

3 weeks ago

North Sydney, Australia Wenona School Full time

**Temporary, Full-Time**:
Wenona values professional services staff who demonstrate a positive and proactive approach to their work and have a willingness to participate fully in the life of the School. We look for enthusiastic, dedicated and capable staff who demonstrate initiative, good humour, and professional behaviour and support the values and aims of the School as a global learning community.

This is a temporary full-time position, concluding the end of Term 1, 2024.

**Overview of the role**:
This position has primary responsibility for ensuring that the daily operations and strategic goals of the School are being met.

It achieves this by for providing a broad range of administrative support to meet the needs of the Registrar and the functions of the Enrolment Office. The role is varied and busy, requiring the ability to multi-task, prioritise responsibilities, and coordinate a range of different activities and events involving Enrolments, and maintenance of the Enrolments database. The role requires excellent organisational and teamwork skills, strong Microsoft Office skills, especially Excel, attention to detail, and the ability to liaise with a broad range of internal and external stakeholders.

The position also presents an important impression of the School and the values that it represents. Professionalism, confidence, presentation and a calm, positive attitude under pressure must be maintained as well as the ability to maintain high levels of discretion and confidentiality in all circumstances.

The position also contributes to the maintenance of a positive internal culture where service, integrity, kindness and humour are valued.

**Key priorities**:
Indications that this job is being done successfully would include:

- Coordinating appropriate enrolment interviews and other interviews/appointments as necessary including the management of bookings for family tours of the School.
- Ensuring that enrolments are properly finalised and uploaded according to procedural requirements including the collation of enrolment documentation and establishment of individual student files.
- Providing administrative assistance and attending key School events such as Open Days, Tour Mornings, School Expos, Orientation Days and other school events with an enrolment focus, as needed.
- Updating and maintaining enrolment information on the School’s internal portal and the website, as directed.
- Providing support for the Registrar, including diary management.
- Maintaining an awareness of contemporary practices in areas relevant to this position and critically assessing processes and activities, identifying opportunities for improvement in service, efficiency and effectiveness and implementing as appropriate.

**Education and Experience**:

- Qualifications in Business Administration or similar.
- Ability to produce complex word documents (mail merge, table of contents) and manipulate excel spreadsheets.
- Experience with a data management system (Synergetic or similar) or customer relationship system is essential; experience with portal/web maintenance an advantage.
- NSW Working with Children Check.
- A minimum of two years’ relevant experience in a customer service/educational environment or similar.
- Demonstrated high level customer service and communication and an ability to liaise effectively with a variety of stakeholders.
- Proven organisational skills and ability to prioritise competing demands and to work effectively both independently and collaboratively, meeting deadlines and delivering high quality outcomes.
- Ability to produce complex word documents (mail merge, table of contents) and manipulate basic excel spreadsheets.
- Experience or understanding of a data management system (Synergetic or similar), or customer relationship system; experience with portal/web maintenance is desirable.

**Personal Attributes**:

- Excellent phone manner.
- Exceptional attention to detail.
- Strong organisational abilities, time management and presentation skills.
- Ability to prioritise personal workload and to work simultaneously on multiple projects/events.
- Ability to cope calmly and capably with time pressures, extensive and varied workload.
- Outstanding written and verbal communication skills with a high level of accuracy.
- Patience and a good sense of humour when dealing with people, while ensuring high levels of professional and courteous behaviour at all times.
- High respect for tact, discretion and confidentiality at all levels of contact with community and staff.
- A sense of humour.

**General conditions of the role**:

- **Award & Classification**: Independent Schools NSW (Support and Operational Staff) Multi Enterprise Agreement 2021
- **Classification**: Clerical Officer, Level 1
- **Hours of work**: Temporary, Full-Time. Daily hours will generally be 8am to 4pm Monday to Friday.
- **School Holidays**: Annual Leave should only be taken during the student holiday period. The School has man

  • Administration Assistant

    3 weeks ago

    North Sydney, Australia ARCS Australia Ltd Full time

    **Key Areas of Responsibility** **Operations** - Respond to and manage membership inquiries, providing timely and accurate information to members and potential members. - Assist with the administration and coordination of ARCS's events and programs as needed. - Maintain up-to-date records and databases, ensuring the accuracy and confidentiality of member...

  • Administration Assistant

    1 month ago

    North Sydney, Australia Charterhouse Full time

    North Sydney location $76,400 Package Fixed Term contract till April 2024 Our client is looking for a professional and experienced Administration Assistant who is positive, motivated, and dedicated. You will be joining a team of staff who are proactive, collaborative, and sociable. The role requires you to have excellent organisational skills as well...

  • Administration Assistant

    4 weeks ago

    North Sydney, Australia Charterhouse Full time

    North Sydney location $76,400 Package Fixed Term contract till April 2024 Our client is looking for a professional and experienced Administration Assistant who is positive, motivated, and dedicated. You will be joining a team of staff who are proactive, collaborative, and sociable. The role requires you to have excellent organisational skills as well...

  • Administration Assistant

    3 weeks ago

    North Sydney, Australia Goodstart Early Learning Full time

    **Role**: Administration Assistant **Location**: NORTH SYDNEY, 2060, NSW **Centre**: Goodstart West Street **Employment Type**: Part time 16 Hours per week (Flexible working arrangement) **Pay**: $30 per hour Our dedicated Administration Assistants support our centre. They are personable and professional, providing a warm welcome to families at the...

  • Administration Assistant

    7 days ago

    North Sydney, Australia Goodstart Early Learning Full time

    **Role**: Administration Assistant **Location**: NORTH SYDNEY, 2060, NSW **Centre**: Goodstart West Street **Employment Type**: Part time 16 Hours per week (Flexible working arrangement) **Pay**: $30 per hour Our dedicated Administration Assistants support our centre. They are personable and professional, providing a warm welcome to families at the...

  • Administration Assistant

    1 month ago

    North Sydney, Australia Charterhouse Full time

    Job details Location: North Sydney Job Type: Permanent Discipline: Reference: 107388 Posted: 8 months ago Share this job Job description North Sydney location $76,400...

  • Administration Assistant

    4 weeks ago

    North Sydney, Australia Charterhouse Full time

    Job details Location: North Sydney Job Type: Permanent Discipline: Reference: 107388 Posted: 8 months ago Share this job Job description North Sydney location $76,400...

  • Administrative Assistant

    3 weeks ago

    North Sydney, Australia Employment Hero Full time

    **Description** On the heels of market expansion and growth, Resonate is hiring an Administrative Assistant to join their team. Resonate is an Australian Scale-up organisation that has an enterprise Customer Experience (CX) platform (SaaS). Our Voice of Customer and Voice of Employee platform leverages the latest technology including machine learning, text...

  • Ict Administration Assistant

    3 weeks ago

    North Sydney, Australia Wenona School Full time

    Wenona is seeking a dynamic and dedicated ICT Administration Assistant to provide daily support to the operations and strategic goals of the Team. You will assist with administrative and logístical support, whilst coordinating with staff and external suppliers in a timely and accurate manner. This position also contributes to the maintenance of a positive...

  • Administration Assistant

    4 days ago

    North Sydney, Australia Wenona School Full time

    Wenona is seeking an organised and skilled Enrolments Administration Assistant to join our team. The role is responsible for ensuring daily operations and strategic goals of the School are being met. This is achieved through a broad range of administrative support to meet the needs of the Registrars and the functions of the Enrolment Office. This role...

  • Administration Assistant

    4 weeks ago

    North Sydney, Australia MEAT & LIVESTOCK AUSTRALIA Full time

    About the Role Gaining excellent exposure to the operations of our business and external stakeholders, we have a rewarding role for an Administration Assistant to join our Contracts team. You will support MLA by setting up projects in SAP and ensuring compliance with MLA's policies and procedures. Accuracy and attention to detail will be key to...

  • Administration Assistant

    2 weeks ago

    North Sydney Council, Australia Wenona School Full time

    Wenona is seeking an organised and skilled Enrolments Administration Assistant to join our team. The role is responsible for ensuring daily operations and strategic goals of the School are being met. This is achieved through a broad range of administrative support to meet the needs of the Registrars and the functions of the Enrolment Office. This role...

  • Administration Assistant

    2 weeks ago

    North Sydney Council, Australia Charterhouse Full time

    North Sydney location$76,400 PackageFixed Term contract till April 2024Our client is looking for a professional and experienced Administration Assistant who is positive, motivated, and dedicated. You will be joining a team of staff who are proactive, collaborative, and sociable. The role requires you to have excellent organisational skills as well as to be...

  • Administration Assistant

    1 month ago

    North Sydney Council, Australia Charterhouse Full time

    North Sydney location$76,400 PackageFixed Term contract till April 2024Our client is looking for a professional and experienced Administration Assistant who is positive, motivated, and dedicated. You will be joining a team of staff who are proactive, collaborative, and sociable. The role requires you to have excellent organisational skills as well as to be...

  • Administration Assistant

    4 weeks ago

    North Sydney Council, Australia Charterhouse Full time

    North Sydney location$76,400 PackageFixed Term contract till April 2024Our client is looking for a professional and experienced Administration Assistant who is positive, motivated, and dedicated. You will be joining a team of staff who are proactive, collaborative, and sociable. The role requires you to have excellent organisational skills as well as to be...

  • Administration Assistant

    2 weeks ago

    North Sydney Council, Australia Charterhouse Full time

    Job details Location: North Sydney Job Type: Permanent Discipline: Reference: Posted: 9 months ago Share this job Job descriptionNorth Sydney location $76,400 Package Fixed Term contract till April 2024 Our client is looking for a professional and experienced Administration Assistant who is positive, motivated, and dedicated. You will be joining a team of...

  • Administration Assistant

    2 months ago

    Altona North, Australia Sharp & Carter Full time

    Permanent position with excellent workplace culture - Altona location with on-site parking | $65,000 -70,000+ Super - Play a key support role and be the go-to person in the business **About the role** **Responsibilities** You will assist the Senior Administrator with all Administrative tasks, and the wider team and office with any needs as required. You...

  • Administrative Assistant

    3 days ago

    Laverton North, Australia APG Workforce Full time

    Diverse responsibilities. - Gain industry experience. - Monday to Friday. **Start time**: 8.30am **Duties**: - Greet and assist visitors in a friendly and professional manner. - Answer and direct phone calls in a courteous manner. - Manage incoming and outgoing mail and packages. - Provide administrative support to team members as needed. - Assist with...

  • Administrative Assistant

    4 weeks ago

    Bayswater North, Australia Simply Helping Loddon Mallee Full time

    **About us**: Simply Helping Loddon Mallee deliver a range of services to participants and clients to assist them with independent living in their own home, whilst promoting the continuation of a fulfilling and meaningful life within the community. Our Support Workers provide assistance with many aspects of daily living including personal care, domestic...

  • Administration Assistant

    3 weeks ago

    North Sydney, Australia Haylo People Full time

    Passionate about People and Culture? - All rounder Administrator role with career progression - Based in the heart of North Sydney Our client, a leader in the home care industry is looking for an experienced Team Administrator to support their Care Management and People & Culture team. This role is a permanent-full-time opportunity based in North...