Facilities Co-ordinator

2 days ago

Sydney, Australia Cushman & Wakefield Full time

**Job Title**

Facilities Co-Ordinator
**Job Description Summary**

Refer detailed job description.

**This role will be responsible for**:
Providing handyman and administrative support to the Facilities Management team at Barangaroo. This includes handyman services, general administrative duties, invoicing, data analysis, contractor performance management, monthly reporting, and purchase order management.

**About the role**:
Site Maintenance
- Conducting monthly site and safety inspections.
- Performing routine maintenance of non-specialist assets as directed by the Facilities Supervisor.
- Assisting the Facilities Supervisor in coordinating reactive maintenance technicians onsite.

Invoice Management
- Processing Preventative Maintenance and Adhoc Reactive Maintenance invoices from subcontractors.
- Reviewing and verifying invoices and credit notes through Converga, identifying abnormalities, and investigating reasons.

Reporting
- Collating and summarizing data for weekly, monthly, quarterly, and annual performance statistics reports.
- Generating reports for Facility and Workplace Managers for follow-up, including open jobs, overdue jobs, or overdue invoices.
- Reporting incidents or identifiable risks on Utrac.

General Administration
- Providing administrative support, data entry, or conducting audits as required.
- Assisting the Facility Manager with contractor engagement regarding preventative maintenance schedules.
- Offering operational support to Facility Managers on relevant systems.
- Monitoring the status of overdue jobs.
- Conducting Contractor Spot Checks to ensure compliance and WHS standards.

**About you**:

- Trade background or equivalent experience in routine maintenance or handyman roles.
- Strong reporting and administrative skills.
- Ability to work in a team or independently when required.
- Excellent verbal and written communication skills.
- Intermediate computer skills.
- Strong customer service background.
- Experience in meeting external and internal client needs consistent with service level agreements.
- Demonstrated ability to lead, manage, and influence business relationships positively.
- Proven ability to prioritize work effectively.
- Site Maintenance/Handyman experience with a focus on WHS.
- Forklift or Elevated Work Platform license is desirable but not essential.
- Ability to address complex problems within a changing work environment.

**Why join Cushman & Wakefield?**
- Being part of a growing global company.
- Career development and a promote-from-within culture.
- An organization committed to Diversity and Inclusion.

We're committed to providing work-life balance for our people in an inclusive, rewarding environment. We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion-from-within culture, leveraging global opportunities to ensure we retain our top talent.

We encourage continuous learning and development opportunities to develop personal, professional, and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong. That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity, or persons with disabilities or protected veteran status. As part of our ongoing commitment to RAP, Aboriginal or Torres Strait Islanders are highly encouraged to join us (For AUS only) We ensure DEI is part of our DNA as a global community - it means we go way beyond just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”

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