PMO Project Coordinator

6 months ago

Perth, Australia Capricorn Full time

**A great place to work**

When you join Capricorn, you become a part of something bigger than a typical company, because as a co-operative we exist to improve the lives of our Members by supporting them in building stronger businesses - not the other way around.

We are purpose-led and are committed to empowering our community to thrive. Our community includes our employees, and we know what is important to them, because we asked And here's our commitments to you:

- Provide a diverse and inclusive workplace - because we know how important it is for everyone to be treated fairly and with respect.
- Give you flexibility - it's important to recognise we are all unique and need to create work life balance.
- Offer paid parental leave - that supports both parent's leave and their transition back to work.
- Create a fun environment - our social calendar is full up with a range of different virtual and face-to-face events to keep us connected.
- Work perks - that our employees actually use, such as a fantastic reward and recognition program, wellness program, additional leave purchase and so much more

**The role and what we are looking for**

As PMO Project Coordinator you will work closely with project team members, project managers, program manager and project leads to help deliver major organisational projects efficiently by providing project coordination & administration support.

**Project Support Activities**
- Arrange and attend project meetings across various project streams, taking notes and distributing meeting minutes.
- Assist with workshop planning, agenda preparations, presentations and maintains logs and registers
- Develop (in consultation with stakeholders) robust project schedules including identifying sequence of tasks, dependencies between tasks and effort to complete.
- Manage the project plan using MS Project or similar, reviewing the plans regularly to ensure tasks and milestones are being achieved in a timely manner.
- Assist change manager in support activities as outlined in the change and comms plan
- Ensure governance requirements for the project are met as set out by the Project Management framework
- Support resource management activities such as identifying conflicts, leave calendars, recruiting support, induction of new project team members
- Take an active part in the project risk/issue management process by contributing to the identification and prioritisation of existing and potential risks and issues.

**Document Management and Reporting**
- Create and maintain comprehensive project documentation, plans and reports
- Document management and sharing relevant documentation and reports with project teams
- Set up and maintain project files and establish document control procedures

**Budgeting and Reporting**
- Monitor, analyse and report on project budget and forecast to the Project Manager.
- Assisting managers with development of status reports and Program board reports
- Process invoices, update financial reports, and maintain files for audits/governance purposes if required

**Skills, Knowledge and Attributes**
- Have a broad knowledge of project and program management methodologies.
- Strong leadership and management skills;
- Experience in business case writing, benefits tracking and financial modelling
- Ability to work positively with the wide range of individuals involved in program management;
- Good knowledge of budgeting and resource allocation procedures; and
- Uses comprehensive knowledge and skills to work independently while guiding and training others on managing projects and/or programs within desired cost, time and quality parameters.
- Demonstrated understanding of systems and processes within a complex environment;
- Demonstrated ability to meet deadlines without compromising close attention to detail and accuracy;
- Sound knowledge of IT infrastructure and IT technologies; and
- A sound knowledge of Project/Program management frameworks & AgilePM methodology

**Experience & Skills**
- Previous working experience as a Project Coordinator for 2 year(s)
- Experience in project management, from conception to delivery
- Strong working knowledge of Microsoft Project/Microsoft Planner or similar
- Experience in working with the Atlassian product suite - Jira, Confluence
- Solid organizational skills, including multitasking and time-management
- Attention to details and proactive problem solver
- Strong logic and analytical thinking.

**Qualifications**
- PMP / PRINCE2 certification (desirable)
- Business degree or similar (desirable)
- Certificate in Project Management or similar (desirable)

**Who are we?**

Capricorn is a member-based financial services organisation which exists to improve the lives of over 25,000 Members across Australia and New Zealand by supporting them in building stronger automotive businesses. We provide products and services including trade credit, risk protection, equipment finance, trade events, travel services, fuel cards and more.

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