Operations Coordinator

6 months ago

Fitzroy, Australia Victorian Aboriginal Legal Service Full time

**Salary Offering $83,840.56 (FTE) plus superannuation**

**Office Location 184 Gertrude Street, Fitzroy, Vic, 3065**

**This role is a part time fixed term role for 24 months**
- **Additional Benefits**:_
- 17.5% Leave Loading
- 5 extra days leave on top of 20 days annual leave
- Only required to work 35 hours per week, any extra hours worked will be calculated as your Time In Lieu (TOIL) - which you may use as additional leave hours
- Access to company vehicles for any work-related trips
- Salary packaging of up to $15,900+ per FBT available via Maxxia

**OVERVIEW**

The Operations Coordinator will coordinate, lead and supervise the day-to-day administrative and operational tasks within KYC. The role will lead the continuous development, implementation and monitoring of strong internal office operations, including development and updating of organisational policies and procedures. The role will also provide executive assistance to KYC leadership as required and supervise the KYC Office Assistant.

**Key responsibilities**
- Provide high level administrative and operational support to the KYC leadership Executive and Advisory Board.
- Develop and maintain key administrative functions of the organisation including finance, HR and project processes, filing systems, reporting requirements and basic OH&S.
- Support KYC Leadership team with the day-to-day management and function of the office including managing assets, maintenance and ordering office equipment and consumables as required.
- Manage all logístical and practical aspects of office redesigns or other similar projects.
- Lead the development, implementation and monitoring of KYC’s internal operations and administrative functions, with a continuous improvement outlook.
- Mentor, support and manage KYC Office Assistant.
- Receive, action and secure confidential financial and personal information as required.
- Participates in ongoing training and staff development and acts and remains professional at all times, upholding KYC and VALS’ values;
- As directed, undertake other duties as directed which are incidental and peripheral to the main tasks, provided that such duties are reasonably within the employee’s skills, competence and training.

**Key Selection Criteria**
- A strong understanding of the Victorian Aboriginal community, with a demonstrated knowledge of community strengths and challenges, particularly those that relate to young people.
- Demonstrated experience of office management or high-level administration, including financial knowledge. Examples may be an Office Manager role, or senior Executive Assistant
- Demonstrated ability to work autonomously and with ambiguity.
- Highly developed planning and organisational skills, with ability to oversee several work areas and balance multiple tasks efficiently.
- Strong interpersonal communication skills with diverse range of people ranging from community members, executives and government representatives.
- Good written communication skills and experience managing confidential information.
- Demonstrated understanding of working within a youth participation framework.
- A willingness to work occasionally on weekends and evenings, and to travel regionally and rurally.
- Demonstrated understanding of appropriate behaviours when engaging with children and young people from diverse backgrounds, and commitment to the _Code of Ethical Practice for the Victorian Youth Sector_ and the _Victorian Child Safe Standards_.
- Compliance with all KYC and VALS values, code of conduct, policies and procedures and relevant government legislation and standards where relevant.

**Application Process**
- A brief cover letter including where you saw the job advertised.
- A current resume.
- Your answers to the Key Selection Criteria, as listed in this position description.
- Contact details for a minimum of three referees, including your last line manager. KYC will not contact your referees without your permission.

**Salary**: $83,840.56 per year

**Benefits**:

- Salary packaging

Schedule:

- 8 hour shift

Licence/Certification:

- Working with Children Check (preferred)
- Police Check (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person

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