Contracts & Finance Assistant

7 months ago

Melbourne, Australia Colliers International Full time

Company Description

At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results.

With circa 9,000 experts in Asia Pacific, our enterprising culture and decentralised operating model allows us to act with speed in local markets, seizing opportunities to innovate and accelerate the success of our clients and our people.

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.

**Job Description**:
An opportunity has arisen for a Contracts and Finance Assistant to join our highly successful and market leading Residential team.

Based in the Melbourne CBD office above our state-of-the-art project showroom, you will work across Melbourne’s most sought-after residential projects processing contracts of sales for all off the plan apartment sales as well as assist the finance manager and broader teams with invoicing and reports.

Leveraging decades of experience, our contract of sale and finance procedures have been designed to ensure accurate and swift processing. This role will suit someone who thrives in fast paced environment and is a highly detailed individual.

This role will also drive the implementation and ongoing improvements to our cloud-based contract administration and finance platforms. The ability to identify any roadblocks and use initative to implement solutions is critical.

Your key responsibilities will include:

- Process all contracts of sales and associated documentation;
- Ensure accurate data entry of all sales information;
- Liaise with solicitors, agents, and team members regarding sale documentation;
- Follow up contract amendments;
- Assist Contracts & Finance Manager with drafting and raising invoices;
- Process supplier payments;
- Processing of corporate card expenses;
- Ensure all documentation is saved on file and is SOX compliant;
- Assist and engage with internal and external parties to resolve any outstanding contract matters;
- Lead training on contract processes and ensure internal and external parties comply with set contract processes and procedures; and
- Assist with other administrative duties as required.

**Qualifications**:
To be successful in this role, you ideally have the following:

- Administration background in legal or professional services firm;
- Intermediate MS office and advanced computer skills;
- Sense of urgency and ability to work in fast paced environment;
- High attention to detail;
- Excellent organisational skills;
- Exemplary written and verbal communication skills; and
- Proactive, team orientated attitude including a high level of initiative.

The successful applicant will be a flexible multi-tasker with a positive ‘can-do’ attitude.

In return, you will be provided with the opportunity to learn from the industry’s best, as well as receive significant support and mentorship to develop and grow your career at Colliers.

Additional Information

For over 20 years, Colliers Residential Victoria has been a leading force within the residential property industry, offering clients access to global networks and an unrivalled level of experience and knowledge. With expertise spanning Build-to-sell (Project Marketing), Build-to-rent, Development Sites, Research and Strategic Advisory, the business has been involved in Melbourne’s largest, most defining projects. Colliers Residential Victoria has represented hundreds of developer clients, sold more than $20billion worth of apartments, helped pioneer the Build-to-rent sector and maintained the number 1 position in the Development Sites market with more than 30% market share.

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