Office Support Lead

5 months ago


Melbourne, Australia Robert Half Full time

Fantastic opportunity for an experienced administration manager/senior administrator to join a growing and diverse business within a heart of the CBD.

**About the Company**

This organisation is a diverse and thriving business specialising in telecommunication space. They provide a collaborative, flexible and inclusive work environment.

**About the Role**

Reporting to the Transformation Manager and working in close collaboration with essential stakeholders, the main objective is to support administrative functions related to Travel & Expense Management and Reception for the business. A crucial aspect of the role involves proactive stakeholder engagement and achieving results that enhance operational efficiency and contribute to business growth.

**Duties**

Travel Management Administration
- Maintain Traveller profiles - cost centre structure and data feeds
- Maintain user-guides, provide training, issue logins, reset passwords, disable users
- Monitor credit card invoicing process and data base for GST claiming
- Monitor airfare, car rental and accommodation expenditure
- Key contact for any system updates, traveller issues, invoicing

Expense Management Platform - Company Administrator for Concur
- Maintain Concur profiles, notifications and manage the user database for both ERP systems IFS and Jobpac
- Create report templates and generate reports.
- Maintain user-guides, provide training, issue logins, reset passwords, disable users
- Follow up unprocessed transactions to ensure Accounts Payable can be processed
- Assist Accounts Payable with reconciling Personal and Disputed Transactions
- Key contact with SAP Concur for system updates, optimising functionality, issues, invoicing

Additional duties
- Always ensure adequate coverage of Reception desk
- Manage excellent customer service levels to all stakeholders internal and external
- Liaise with Fleet on pool car administration
- Liaise with Assets & Facilities on all Property related issues
- Submit new card requests

**Skills & Experience**

To be successful in securing this opportunity you will have the following:

- Minimum of 5 years working as an Administration Manager or in a Senior Administration position.
- Experience working in a large, fast-paced environment.
- You need to be system savvy - experience with SAP Concur is a MUST.
- You will have excellent organisational skills
- You will be agile and adaptive to a dynamic environment, able to work under pressure and to tight deadlines
- You will have strong analytical and problem-solving skills. A proven ability to make balanced judgements using imperfect information.

**Culture**

This organisation thrives on a supporting their employees, with growth and development away so the forefront of their minds.

**Job Reference No**: 06810-0012771627SJ


  • Office Support Lead

    5 months ago


    Melbourne, Australia Robert Half Full time

    Excellent opportunity for an experienced Business Support Lead to join a market leader who offer a flexible and enjoyable working culture. Are you a proactive, organized, and dynamic individual with a passion for leading a team and optimizing office operations? We are seeking a skilled Office Support Lead to join a reputable construction company based in...


  • Melbourne, Australia Victorian Auditor-Generals Office Full time

    Location: Melbourne | CBD Job type: Ongoing - Full Time Organisation: Victorian Auditor-Generals Office **Salary**: $74,580 - $82,571 Occupation: Administration/Secretarial Reference: 1005 **Role Summary** - The Business Support Officer (BSO) is the first point of contact for our internal and external stakeholders, modelling our values and a passion...


  • Melbourne, Victoria, Australia Regional Express Holdings Limited Full time

    Job Title: Leading Hand Aircraft Support OfficerRegional Express Holdings Limited is seeking a highly skilled and experienced individual to fill the role of Leading Hand Aircraft Support Officer in our Melbourne Ramp team.Key Responsibilities:Supervise and coordinate the activities of aircraft support staffEnsure the efficient and safe operation of aircraft...


  • Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant. The procurement and Supply Department plays a vital role in ensuring that the organization has the necessary...

  • Resource Lead

    5 months ago


    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $130,673 - $152,772 Occupation: IT and Telecommunications Reference: VG/SRO/BTS/B/1775606 One ongoing Resource Lead Grade 6.1 position is being offered in the Business Technology Services Division, Melbourne CBD or Ballarat **Resource Lead, Business Technology...

  • Resource Lead

    5 months ago


    Melbourne, Australia State Revenue Office Full time

    Resource Lead, Business Technology Services - One (1) ongoing Role in the Business Technology Services Division - Salary $130,673 plus 11% superannuation - VPS Grade 6.1 - Based in Melbourne CBD or Ballarat, with flexibility to work from home What we offer The State Revenue Office is the Victorian Government's revenue management agency, administering a...


  • Melbourne, Victoria, Australia Australian Taxation Office Full time

    About the RoleWe are seeking a highly skilled and proactive Administrative Support Specialist to provide executive and administrative support to our senior leaders at the Australian Taxation Office. As an Administrative Support Specialist, you will be the first point of contact in your senior executive's office and will be responsible for communicating with...


  • Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    Are you a detail-oriented and organized individual looking for a challenging opportunity to contribute to the efficient operation of our organization? If so, we invite you to apply for the Administrative Assistant position in our Procurement and Supply Department.Key Responsibilities:Assist in the creation and maintenance of a comprehensive site manual,...


  • Melbourne, Australia South East Community Links - Dandenong Office Full time

    About the role **Responsibilities**: - To be the first point of contact for face to face and phone enquiries at Community Wellbeing - Provide reception and admin support for South East Community Links staff, clients and visitors, in a professional and effective manner in accordance with the agreed performance standards. - Take and ensure messages are...


  • East Melbourne, Australia The Royal Australian College of General Practitioners (RACGP) Full time

    Member Experience Marketing & Commercial Sydney Full Time, Permanent 11/10/2024 $89,152 p.a FTE base plus 14% Super, Full time, permanent opportunity, Sydney location Additional leave over Christmas Period and well-being days Diverse role in a supportive environment About the RACGP The Royal Australian College of General Practitioners (RACGP) is the voice of...


  • Melbourne, Australia mi-Support Full time

    Company Description MedHealth are a purpose-built collection of industry leading health, medical and employment brands including mi-Support. Our unique and diverse capabilities come together to get the best possible health and employment outcomes for you and the people you support. We support whole populations to better outcomes, yet never lose sight of the...


  • Melbourne, Victoria, Australia Lead Group Full time

    We are currently seeking an Insolvency Accountant to join our team at Lead Group, a well-established and highly regarded business offering accountancy services to a variety of industries.The ideal candidate will have worked at an insolvency firm or a chartered accounting firm with a similar client base, or have a background in auditing or business services...


  • Melbourne, Australia Office of Public Prosecutions Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Office of Public Prosecutions **Salary**: $109,730 - $132,764 Occupation: Human Resources Reference: VG/OPP058D The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for preparing and conducting criminal prosecutions in Victoria on behalf of the Director of...


  • Melbourne, Victoria, Australia Regional Express Holdings Limited Full time

    Leading Hand - Aircraft Support OfficerWe are seeking a highly skilled and experienced individual to join our Melbourne Ramp team as a Leading Hand - Aircraft Support Officer.Key Responsibilities:Supervise and coordinate apron functions to ensure efficient aircraft turnaround.Provide leadership and guidance to team members to achieve high standards of...

  • Investigation Officer

    2 months ago


    Melbourne, Australia Office of the Ombudsman Victoria Full time

    Location: Melbourne | CBD Job type: Full time / 12 Organisation: Office of the Ombudsman Victoria **Salary**: $95,102 - $107,905 Occupation: Regulatory Governance and Compliance Reference: VG/SF/IN/1819879 The Investigation Officer role works in the Investigations team and provides timely, complaint handling, assessment and investigation expertise...

  • Office Administrator

    4 weeks ago


    Melbourne, Victoria, Australia Gateways Support Services Full time

    {"title": "Office Administrator", "description": "Job SummaryGateways Support Services is seeking a highly organized and communicative Office Administrator to join our Customer Experience team on a 12-month fixed-term basis. As a key member of our team, you will play a vital role in ensuring the smooth operation of our office environment and providing...


  • Melbourne, Australia Victorian Government Solicitor's Office Full time

    Location: Melbourne | CBD Job type: Full time / 18 months Organisation: Victorian Government Solicitor's Office **Salary**: $182,813 - $248,629 Occupation: Legal Reference: VG/VGSO809 - Senior legal role with strong client focus and strategic management capability - Unique opportunity to provide legal advice to government on public interest matters -...


  • Melbourne, Australia Lead Group Consultancy Full time

    Location: Altona, Australia - Warehousing, Transport and DG - Dynamic team environment My client, a dynamic organization in Altona, is seeking a dedicated Customer Service Officer to join their team. Reporting to the Site Manager, this role plays a pivotal part in delivering exceptional service to our valued customers. **Key Responsibilities**: - Customer...

  • HR Business Partner

    2 weeks ago


    Melbourne, Victoria, Australia Bendigo Office Full time

    Job SummaryWe are seeking an experienced HR Business Partner to join our team at the Bendigo Office. As an HR Business Partner, you will be responsible for providing strategic HR support to our managers and employees across the O'Connor group.Key ResponsibilitiesProvide guidance and support to managers on employee relations, performance management, and...

  • CRM Officer

    1 month ago


    Melbourne, Australia Head Office St Kilda Rd Full time

    **CRM Officer - 12-month contract, full time, based Melbourne** Healthscope is seeking an experienced and motivated CRM Officer to support our growth agenda through expert management of our Customer Relationship Management (CRM) system - Salesforce. This role is pivotal in implementing and maintaining streamlined processes to ensure optimal use of...