Administration Assistant Planning and Infrastructure

7 days ago

Melbourne City Centre, Australia HAYS Full time

Administration Assistant
**Your new company**
***
Work for a leading educating organization that governs young people to be equipped with the knowledge, skills and optimism to shape and enrich the world around them. Seeking an experienced administration assistant based in Melbourne, to join the hardworking and dedicated Infrastructure and Planning team.

**Your new role**
***
You will work collaboratively to provide a broad range of administrative and resource support functions. This role will provide support to academic and professional staff.
- Provide administrative support to the General Manager Infrastructure Services and Capital Delivery and the Planning and Infrastructure staff group on a day to day basis as required
- Prepare, review and edit correspondence, reports, documentation, spreadsheets, meeting agendas, minutes, provide minute taking and meeting organisation support as required
- To support the Emergency Management function of CECV with administrative support including provision of minutes, agendas and communication to schools and regional office staff
- Provide office management and file management support, including the management of office supplies
- Other duties as required by the General Manager, Infrastructure Services and Capital Delivery

**What you'll need to succeed**
- Highly developed interpersonal skills including the ability to communicate effectively at all levels with internal and external stakeholders, including internal MACS staff, clergy, school principals, teachers and external agencies
- Effective written communication skills including the capacity to prepare and produce accurate documentation, including briefing papers, reports, presentations, meeting agendas, meeting minutes and spreadsheets (with the ability to use mail merge effectively)
- Well-developed organising, planning and coordination skills with the ability to balance and deliver on conflicting priorities
- Extensive knowledge and experience using Microsoft Software packages, including Word, Excel, Access, PowerPoint, Publisher, as well as experience with web based products and a strong knowledge of electronic diary management
- Demonstrated adherence to maintaining confidentiality and privacy
- Property background desirable, however not a necessity

**What you'll get in return**

***
You will have the opportunity to work alongside a fast paced, dynamic, welcoming and friendly team with ongoing support. You will get to learn new skills and have the amazing opportunity to work within a national leading Education institute. With this you will receive a competitive salary plus superannuation on a temporary 4-month contract with complete WFH flexibility.

**What you need to do now**

***

At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply.

**LHS 297508** #2690010

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