![Eden Richie Recruitment](https://media.trabajo.org/img/noimg.jpg)
Executive Support Officer
6 days ago
Eden Ritchie is seeking an Executive Support Officer to develop and maintain an efficient, effective, ethical and administrative secretarial service to the Executive Director Finance Infrastructure and Corporate Services. You will provide a high level of confidential administrative support and assistance in a complex and dynamic environment including diary management, corporate correspondence, requests and enquiries within prescribed time frames and in accordance with relevant legislation and policies.
- 3 months
- Brisbane CBD
**As the Executive Support Officer, your key responsibilities will include**:
- Provide high level and confidential secretarial and administrative support to the Executive Director Finance Infrastructure and Corporate Services. This includes liaison and relationships with offices, senior management groups and maintaining effective communication channels with various stakeholders and key clients.
- Ensure the efficient operation and coordination of daily activities through diary management, including organising, coordinating and scheduling appointments and meetings, ensuring optimal usage of time and resolving issues.
- Liaise, facilitate, negotiate and request information, responses and/or seek resolutions from Senior Managers, Executive Directors, and other staff across multi-faceted issues as required to ensure the efficient management and coordination of the Executive Director Finance Infrastructure and Corporate Services.
- Assist and support the Executive Director with the development of presentations, and relevant correspondence, reports and briefing notes.
- Coordinate the efficient functioning of all meetings including preparation, coordination and distribution of agendas and information for meetings, conferences and committees. In addition arranging venues, catering, equipment, teleconferencing, taking minutes during meetings and following up actions arising from meetings and researching and collating information, correspondence and material necessary.
- Liaise with external agencies including the Premier’s Department, Health Minister’s office, Office of the Director-General, local Member of Parliament offices, media organisations, consumer and advocacy groups, non-Government and other community based organisations.
- Assign, track, monitor and report on all incoming and outgoing correspondence for the Executive Director Finance Infrastructure and Corporate Services.
- Examine and prioritise incoming correspondence, papers and reports to determine action and coordinate and prepare appropriate responses within the prescribed timeframes.
- Undertake quality checks for briefs and other executive correspondence to ensure compliance with relevant guidelines and completion of responses within designated timeframes.
- Utilise record management systems efficiently to maintain files, relevant data and tracking systems with respect to ministerial, briefings, parliamentary questions, internal/external requests and other corporate correspondence.
- Identify, develop and implement strategies and work practices which will improve the work flow, efficiency and effectiveness of the office of the Executive Director Finance Infrastructure and Corporate Services.
- Work with a high degree of autonomy using initiative and judgement to resolve immediate problems and make decisions in situations where precedence has not been established and procedures have not been defined when dealing with urgent requests.
- Develop a positive culture within the office of the Executive Director Finance Infrastructure and Corporate Services and project a positive image for the Department, demonstrating respect, ethical standards and sensitivity to confidential matters.
**The successful applicant will demonstrate**:
- Demonstrated high level of proficiency and organisational skills in an administrative and secretarial role and the proven ability to prioritise work and meet deadlines in a high pressure environment.
- Demonstrated high level oral and written communication skills including the ability to research, analyse, write, edit and formulate information and produce documents.
- Demonstrated ability to build productive relationships with a wide range of internal and external clients, community stakeholders and senior management is essential.
- Demonstrated ability to work autonomously, utilise discretion and deal with matters in the absence of decision makers to establish work priorities, meet deadlines, proactively identify and resolve issues and negotiate effective outcomes.
- High level interpersonal skills and the ability to communicate with officers at all levels, the general public and external agencies with the possession of tact, diplomacy and discretion.
**If this role sounds like you, please APPLY NOW submitting your resume in WORD format.**
**If you would like more information or to discuss the role, please contact Luuk Piet on 07 3230 0028**
Job Reference: 588479
-
Executive Support Officer
2 weeks ago
Brisbane, Queensland, Australia Dean & Ling Executive Full timeBuildSkills Australia is an Australian Jobs and Skills Council (JSC) and the voice of the building, construction, property, civil infrastructure and water sectors. Providing independent advice on current, emerging, and future workforce, skills, and vocational training needs, BuildSkills Australia works with employers, unions, state and territory governments,...
-
Chief Executive Officer
2 weeks ago
Brisbane, Queensland, Australia Arete Executive Full timeDate Posted 9 January 202 Category Chief Executive Officer Employment Full Time Venue Brisbane Leading fire protection and safety organisation Brisbane based location Competitive salary packageYou are a well-seasoned Chief Executive Officer with significant leadership and stakeholder management experience in the building/property or professional services...
-
Chief Executive Officer
2 weeks ago
Brisbane, Queensland, Australia Arete Executive Full timeDate Posted 29 March 202 Category Chief Executive Officer Employment Full Time Venue Brisbane Leading professional services organisation Brisbane based location Competitive salary packageYou are a well-seasoned Chief Executive Officer with significant leadership and stakeholder management experience in the building/property or professional services...
-
Chief Executive Officer
2 weeks ago
Brisbane, Queensland, Australia Christie Executive Full timeFarming Communities Australia is a newly formed organisation with the objective of identifying key issues impacting Australian farming communities and the Australian agricultural resource sector.The organisation will act as an independent representative body that will promote, protect and advance the development of the Australian agricultural sector and...
-
Chief Executive Officer
2 weeks ago
Brisbane, Queensland, Australia Christie Executive Full timeFarming Communities Australia is a newly formed organisation with the objective of identifying key issues impacting Australian farming communities and the Australian agricultural resource sector. The organisation will act as an independent representative body that will promote, protect and advance the development of the Australian agricultural sector and...
-
Executive Support Officer
1 week ago
Brisbane, Australia Eden Richie Recruitment Full timeEden Ritchie is seeking an **Executive Support Officer** to provide high quality, confidential, executive administrative and secretariat support to the Deputy Director-General, Department and coordinate activities across the office. You will assist the Department to achieve its vision through a performance driven and customer focused culture that delivers...
-
Executive Support Officer
2 weeks ago
Brisbane, Queensland, Australia Eden Ritchie Recruitment Full timeExecutive Support Officer Eden Ritchie is seeking an Executive Support Officer to provide high quality, confidential, executive administrative and secretariat support to the Deputy Director-General, Department and coordinate activities across the office. You will assist the Department to achieve its vision through a performance driven and customer focused...
-
Executive Support Officer
2 weeks ago
Brisbane, Queensland, Australia Eden Richie Recruitment Full timeEden Ritchie is seeking an Executive Support Officer to provide high quality, confidential, executive administrative and secretariat support to the Deputy Director-General, Department and coordinate activities across the office. You will assist the Department to achieve its vision through a performance driven and customer focused culture that delivers...
-
Executive Support Officer
3 weeks ago
Brisbane, Australia Environment and Science Full time**As the Executive Support Officer, you will**: - Provide executive support to the Executive Director including managing the appointment diary and coordinating appointment papers and coordinating travel arrangements. - Maintain and coordinate the Executive Director's document/correspondence flow, including entry of correspondence to the MECs system...
-
Executive Support Officer
6 days ago
Brisbane, Australia Queensland Health Full timeThe role The Executive Support Officer to the Chief Nurse Officer plays a pivotal role in ensuring seamless operations within the Office of the Chief Nurse Officer (OCNO). Upholding stringent service quality standards and health and safety protocols, this position orchestrates and delivers confidential executive and secretarial support to the Chief Nurse...
-
Executive Support Officer
3 months ago
Brisbane, Australia Queensland Health Full timeThe role Reporting to the Executive Director, Mental Health Alcohol and Other Drugs Branch, this role provides high quality, timely and professional administrative functions and executive support. You will: - Provide face to face and 'virtual' support to a very busy executive office - Undertake diary management, coordination of bookings, management of...
-
Executive Support Officer
1 week ago
Brisbane, Australia Queensland Police Service Full time**The core capability requirements for this role are**: - Provide the Chief Officer, Marine Rescue Queensland with high level professional support services by designing and implementing management systems to ensure efficient diary management, timely and effective correspondence management and productive prioritisation of tasks. Manage the administration of...
-
Executive Support Officer
2 weeks ago
Brisbane, Queensland, Australia Queensland Health Full timeThe role The Executive Support Officer to the Chief Nurse Officer plays a pivotal role in ensuring seamless operations within the Office of the Chief Nurse Officer (OCNO). Upholding stringent service quality standards and health and safety protocols, this position orchestrates and delivers confidential executive and secretarial support to the Chief Nurse...
-
Executive Support Officer
3 weeks ago
Brisbane, Australia Queensland Police Service Full timeManage the administrative operations of the Office of State Discipline and provide the Assistant Commissioner and other senior officers in the Executive Unit executive support, including preparing itineraries, travel arrangements and corporate card management. - Coordinate and facilitate forums and committees, including the delivery of professional...
-
Executive Support Officer
2 weeks ago
Brisbane, Queensland, Australia Environment and Science Full timeAs the Executive Support Officer, you will:Provide executive support to the Executive Director including managing the appointment diary and coordinating appointment papers and coordinating travel arrangements. Maintain and coordinate the Executive Director's document/correspondence flow, including entry of correspondence to the MECs system (Ministerial and...
-
Executive Support Officer
2 weeks ago
Brisbane, Queensland, Australia Environment and Science Full timeAs the Executive Support Officer, you will:Provide executive support to the Executive Director including managing the appointment diary and coordinating appointment papers and coordinating travel arrangements. Maintain and coordinate the Executive Director's document/correspondence flow, including entry of correspondence to the MECs system (Ministerial and...
-
Group Chief Executive Officer
2 weeks ago
Brisbane, Queensland, Australia Dean & Ling Executive Full timeJob Title: Group Chief Executive Officer at Peak Services and Local BuyJoin a dynamic team at Peak Services and Local Buy, created by the Local Government Association of Queensland (LGAQ) to provide essential professional services and products to local governments. Be part of a group that values expertise and understanding of the sector.Peak Services and...
-
Executive Support Officer
3 weeks ago
Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full timeTargeted Vacancy Ability to undertake local travel and possession of a current 'C' class driver's licence. **The Executive Support Officer responsibilities are**: - Develop, implement and maintain effective executive support functions associated with the Office of the Regional Executive Director. - Actively participate in the delivery and coordination of...
-
Executive Support Officer
3 weeks ago
Brisbane, Australia Health and Wellbeing Queensland Full time**Key accountabilities include**: - Provide professional, proficient and confidential executive and administrative support to the Senior Director, Health Promotion and other Directors as required in a complex, fast-paced, high-pressured and sensitive working environment. - Work in conjunction with the Executive Officer and Senior Executive Support Officers...
-
Executive Support Officer
2 months ago
Brisbane, Australia Seniors, Disability Services and Aboriginal and Torres Strait Islander Partnerships Full timeKey responsibilities of this role - Manage the Executive Director's diary, including the organisation of appointments, meeting and briefing papers, accommodation, and travel arrangements. - Assist in the provision of high level executive support and coordination of information and advice to the Executive Director to assist in the effective functioning of the...