Executive Assistant

7 months ago


Doncaster, Australia Ambulance Victoria Full time

Brilliant opportunity to support the Executive Director, People and Culture in this dynamic position
- Full-time, permanent hybrid position (WFH and Doncaster location)
- Collaborative, values-based culture

At Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient and sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to the Victorian public, you join an organisation dedicated to bringing a vision of ‘Outstanding emergency health care every time' to life.
About the Position
Ambulance Victoria is currently seeking a suitably experienced Executive Assistant to provide a high level of support to the Executive Director, People and Culture.
A key member of the People and Culture team, this position will be integral to the provision of a range of efficient, timely and confidential administrative and executive support services to the Executive Director and will be required to act as the first point of contact for all enquiries, mail, and requests for the Executive Director.
With accountability on the management of day-to-day administration and coordination activities, this position will be critical to
- All aspects of diary management and associated arrangements, scheduling, and bookings (i.e. meetings, travel, accommodation, events) whilst proactively anticipating the requirements of the Executive Director
- Reviewing and preparing of correspondence, reports, and briefs to ensure all information is collated and disseminated as required in a timely and accurate manner
- Contributing to a safe, lawful, and respectful workplace culture through the modelling of ethical and positive behaviours consistent with the AV values

About you
Suited to motivated self-starter who enjoys a varied and dynamic environment, the successful applicant will possess
- Strong communication skills with an ability to build and maintain relationships and influence, negotiate, and generate buy-in with a range of stakeholders, both internal and external
- Effective written communication skills with the ability to write in an accurate, clear, and concise manner.
- Extensive experience in Senior Administration, Coordination or Executive Assistant positions, providing support at the senior level, preferably in larger, complex organisations
- Demonstrated success in effective planning, organising and time management and meeting objectives and set timeframes

This position is graded at the AV3 level under the Ambulance Victoria (Management and Administrative Staff Enterprise Agreement 2021).
This position will be a permanent full-time position. Hybrid working options are available however it is essential that the successful applicant maintains an active presence at our Doncaster headquarters.
Working at AV
We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you're ready to play an integral role and deliver results that help make a real difference, we want to hear from you
Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete executive pre-employment screening including Misconduct and Police Checks.
How to apply
- A covering letter outlining your relevant experience and interest in the position
- A resume

At all levels of our organisation, a diverse and inclusive workforce allows us to deliver Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.


  • Executive Assistant

    6 months ago


    Doncaster, Australia Ambulance Victoria Full time

    At Ambulance Victoria we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you join a team dedicated to bringing our...

  • Executive Assistant

    7 days ago


    Doncaster, Australia Ambulance Victoria Full time

    Ambulance Victoria's (AV) mission is to improve the health of our community by delivering innovative, high quality ambulance services. An opportunity has become available for a Director Complex Care in AV's Complex Care Department. AV is seeking an experienced Executive Assistant to provide administrative support for our Chief Operations Officer...


  • Doncaster, Australia Sushi Sushi Full time

    **Are you the next happy face of our Sushi Sushi store?** Sushi Sushi has room in our family for an **Assistant Store Manager** to become the 2IC of our team at our store in **Westfield Doncaster!** This will be a **Full-Time role **and would suit those looking to carve out a retail/hospitality career with professional development opportunities available...


  • Doncaster, Australia Kathmandu Full time

    We are BCorp certified - Sustainability is at the heart of everything we do - Great benefits including paid parental leave, bonus and clothing allowance - Career opportunities in retail & office based roles across KMD Brands **About Kathmandu** Kathmandu is a leading global outdoor lifestyle brand whose journey began in Aotearoa New Zealand over thirty...


  • Doncaster, Australia Hanes Brands Full time

    Be In Good Company - Good People - Our Store Managers & Assistant Store Managers enjoy a 3-day weekend every month. - Learn & Grow - Join our Internship Program or Retail Excellence Program that supports you to grow as a leader. - Good Careers - Expand your career by growing internally within or across our different brands in retail management and support...


  • Doncaster, Australia The Sporting Globe Full time

    **Join Our Team as an Assistant Venue Manager at Sporting Globe Bar!** The Sporting Globe Bar and Grill is a popular sports bar and grill chain that offers function, casual dining, and a large bar space with TAB based in Australia. With locations across the country, it has become a destination for sports enthusiasts, offering a unique dining experience and...


  • Doncaster, Australia The Sporting Globe Full time

    **Join Our Team as an Assistant Venue Manager at The Sporting Globe** The Sporting Globe Bar and Grill is a popular sports bar and grill chain that offers function, casual dining, and a large bar space with TAB based in Australia. With locations across the country, it has become a destination for sports enthusiasts, offering a unique dining experience and...

  • Assistant Manager

    6 months ago


    Doncaster, Australia kikki.K Full time

    Work collaboratively with best in class, talented, motivated team every day. - Permanent Part Time Opportunity - Generous team member discount across Brandbank brands. **Through beautiful Swedish design, we inspire and empower people the world over to live their best life every day** **DREAM. DO. ENJOY. SHARE** We're looking for a passionate, determined,...


  • Doncaster, Australia Abbott Laboratories Full time

    **Primary Job Function**: Coordinating and executing key Marketing initiatives and activities for the FreeStyle Libre portfolio across Australia and New Zealand by collaborating with Marketing Managers and the Head of Marketing. **Core Job Responsibilities**: - Support the Marketing team with coordination and execution of day-to-day Marketing...


  • Doncaster, Australia kikki.K Full time

    Work collaboratively with best in class, talented, motivated team every day. - Perm. Full-Time opportunity | Growth for future leadership - Generous team member discount across Brandbank brands. **Through beautiful Swedish design, we inspire and empower people the world over to live their best life every day** **DREAM. DO. ENJOY. SHARE** We're looking for...


  • Doncaster, Australia Hype DC Full time

    Hype DC is Accent Group's premium, limited and exclusive sneaker retailer. With almost 25 years as one of Australia’s leading premium sneaker destinations, Hype DC continues to deliver a curated world class assortment of sneakers to our customers. Here at Hype DC, we are obsessed and committed to our people, our team and our customers are at the heart of...


  • Doncaster, Australia Abbott Laboratories Full time

    **About Abbott***: **Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.***: **Working at Abbott***: **At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and...


  • Doncaster, Australia Hanes Brands Full time

    Bra Fitter/Sales consultant | Myer Doncaster Dept store for Hanes Brands - Flexible Weekday Roster - Work with brands such as Berlei, Playtex, Jockey, Temple Luxe & more - Work across Myer stores. We are looking for a compassionate and caring natured Bra Fitter/Sales consultant to work with us on a Part Time basis at 20 hours per week. This role offers good...


  • Doncaster, Victoria, Australia Clemenger Group Ltd Retail Services Full time

    We are proud to be working with our esteemed client partner, Trinny London. Their entirely cream-based makeup range uses only the highest quality ingredients and pigments, challenging people worldwide to rethink their beauty routines.About YouWe are seeking experienced Retail Make-Up Artists/Beauty Therapists/Beauty Consultants to join our team in Westfield...

  • Beauty Consultant

    4 months ago


    Doncaster, Australia Creative Activation Full time

    **Company Description** Creative Activation** are the number one retail partner in Australia and New Zealand for Merchandisers, Sales Teams, Brand Ambassadors, Mystery Shoppers and Auditors. **About you** We are looking for **Retail Make-Up Artists/ Beauty Therapists/ Beauty Consultants **to join the team at our store at **Doncaster, Melbourne.** **The...

  • Site Foreman

    6 months ago


    Doncaster, Australia JV Recruitment Full time

    THE CLIENT: Our client, a reputable construction company specializing in new home builds, is seeking a skilled and motivated Site Foreman / Lead Carpenter to join their team in Doncaster. They offer a steady pipeline of work, long-term job security, and a supportive environment to help you achieve your career goals in the construction industry. THE ROLE: As...

  • Quantity Surveyor

    7 months ago


    Doncaster, Australia Nacap Full time

    **About the role**: We are currently looking for an experienced Quantity Surveyor to join our team to work alongside our various pipeline projects. This role will require you to work on FIFO basis as required. **Duties will include**: - Working with planning team to assist with tracking and progress reporting - Assisting with remeasures for various scopes...

  • Beauty Consultant

    7 months ago


    Doncaster, Australia Creative Activation Full time

    **About you** We are looking for **Retail Make-Up Artists/ Beauty Therapists/ Beauty Consultants **to join the team in **Westfield Doncaster.** **The role** - **Full Time and Part Time opportunities available!**: - Provide **excellent artistry** and **impeccable customer service** including sharing in-depth product knowledge to develop lasting customer...

  • Makeup Artist

    6 days ago


    Doncaster, Australia Clemenger Group Ltd Retail Services Full time

    **Trinny London** has generated millions of sales by developing accessible and innovative products, acquired hundreds of thousands of supporters and customers all over the world, and more importantly, built a talented and motivated team to support fantastic growth. **About you** We are looking for **Retail Make-Up Artists**/ Beauty Therapists/ Beauty...

  • Makeup Consultant

    3 days ago


    Doncaster, Australia Clemenger Group Ltd Retail Services Full time

    **Trinny London** has generated millions of sales by developing accessible and innovative products, acquired hundreds of thousands of supporters and customers all over the world, and more importantly, built a talented and motivated team to support fantastic growth. **About you** We are looking for **Retail MUA**/ Beauty Therapists **to join the team in...